Senior Executive Assistant

<p><span data-contrast="auto"><span data-ccp-parastyle="heading 2">BIMM is booming, so we're</span><span data-ccp-parastyle="heading 2"> hiring a <strong>Senior Executive Assistant</strong></span></span><strong><span data-ccp-props="{"134245418":true,"134245529":true,"201341983":0,"335559738":261,"335559739":261,"335559740":300}"> </span></strong><span data-ccp-props="{"134245418":true,"134245529":true,"201341983":0,"335559738":261,"335559739":261,"335559740":300}">to join the team! </span></p>
<p><span data-ccp-props="{"134245418":true,"134245529":true,"201341983":0,"335559738":261,"335559739":261,"335559740":300}"><span class="TextRun SCXW77007184 BCX0" lang="EN-CA" data-contrast="none"><span class="NormalTextRun SCXW77007184 BCX0">As we </span><span class="NormalTextRun SCXW77007184 BCX0">observe</span><span class="NormalTextRun SCXW77007184 BCX0"> a hybrid model, this role will require you to be in office 2 days per week.</span></span></span></p>
<p><strong><span data-contrast="auto"><span data-ccp-parastyle="heading 2">Who we are</span></span></strong><span data-ccp-props="{"134245418":true,"134245529":true,"201341983":0,"335559738":261,"335559739":261,"335559740":300}"> </span></p>
<p><span data-contrast="auto">BIMM is a Toronto-based agency that lives at the intersection of data, technology, and creativity to provide clients with high-performing campaigns and digital products that shape connected customer experiences. We've helped our clients implement fully integrated CRM customer journeys, built robust digital experiences, and created national loyalty programs with decades of experience across automotive, financial services, telecommunications, and retail. </span><span data-ccp-props="{"201341983":0,"335559738":210,"335559739":210,"335559740":300}"> </span></p>
<p><span data-contrast="auto">We are creative realists, which means our ideas and solutions are grounded in the realities of our clients' business. We believe big ideas are nothing without big results (and flawless execution); high-performing agencies deliver high-performing campaigns, products, and experiences; and the best solutions happen when we collaborate with clients as partners. </span><span data-ccp-props="{"201341983":0,"335559738":210,"335559739":210,"335559740":300}"> </span></p>
<p><strong><span data-contrast="auto"><span data-ccp-parastyle="heading 2">Who </span><span data-ccp-parastyle="heading 2">we're</span><span data-ccp-parastyle="heading 2"> looking for</span></span></strong><span data-ccp-props="{"134245418":true,"134245529":true,"201341983":0,"335559738":261,"335559739":261,"335559740":300}"> </span></p>
<p><span data-contrast="auto">We're looking for a highly organized, proactive Senior Executive Assistant who will serve as a trusted partner to our CEO. You'll manage the CEO's calendar, communications, travel, and priorities, ensuring the CEO's time and focus stay on the highest-value leadership priorities.</span><span data-ccp-props="{"201341983":0,"335559738":210,"335559739":210,"335559740":300}"> </span></p>
<p><span data-contrast="auto">The right person quickly understands what matters most, anticipates needs before they arise, brings order to a busy and varied agenda, and makes sure commitments are followed through. You'll take ownership, exercise sound judgment, raise issues respectfully, and proactively remove obstacles so work keeps moving.</span><span data-ccp-props="{"201341983":0,"335559738":210,"335559739":210,"335559740":300}"> </span></p>
<p><span data-contrast="auto">While the primary focus of this role is supporting the CEO, you'll also work closely with the Executive Leadership Team, our clients, and partners across the kyu Collective, and coordinate leadership meetings and offsites. The ideal candidate is calm under pressure, adapts quickly as priorities shift, communicates with confidence and professionalism, and takes pride in bringing structure and momentum to an already fast-moving business.</span><span data-ccp-props="{"201341983":0,"335559738":210,"335559739":210,"335559740":300}"> </span></p>
<p><span data-ccp-props="{"201341983":0,"335559738":210,"335559739":210,"335559740":300}"><span data-contrast="none">This is an existing vacancy, not a made-up role — this one’s already got a desk waiting.</span><span data-ccp-props="{}"> </span></span></p>
<p><strong><span data-contrast="auto"><span data-ccp-parastyle="heading 2">Responsibilities</span></span></strong><span data-ccp-props="{"134245418":true,"134245529":true,"201341983":0,"335559738":261,"335559739":261,"335559740":300}"> </span></p>
<ul>
<li><span data-contrast="auto">Manage the CEO's calendar, meeting cadence, and priorities, protecting time for the highest-impact work</span><span data-ccp-props="{"201341983":0,"335559739":0,"335559740":300}"> </span></li>
<li><span data-contrast="auto">Triage incoming requests and email, determine the right level of CEO involvement, and handle or redirect what doesn't need the CEO's attention</span><span data-ccp-props="{"201341983":0,"335559739":0,"335559740":300}"> </span></li>
<li><span data-contrast="auto">Plan and manage domestic and international travel</span><span data-ccp-props="{"201341983":0,"335559739":0,"335559740":300}"> </span></li>
<li><span data-contrast="auto">Prepare meeting briefs, agendas, and background materials so the CEO is informed and prepared for every significant interaction</span><span data-ccp-props="{"201341983":0,"335559739":0,"335559740":300}"> </span></li>
<li><span data-contrast="auto">Anticipate upcoming deadlines, commitments, and stakeholder needs, and flag risks or conflicts early</span><span data-ccp-props="{"201341983":0,"335559739":0,"335559740":300}"> </span></li>
<li><span data-contrast="auto">Track action items and commitments, follow up with stakeholders, and ensure nothing falls through the cracks</span><span data-ccp-props="{"201341983":0,"335559739":0,"335559740":300}"> </span></li>
<li><span data-contrast="auto">Draft correspondence, summaries, and presentation materials on behalf of the CEO</span><span data-ccp-props="{"201341983":0,"335559739":0,"335559740":300}"> </span></li>
<li><span data-contrast="auto">Leverage technology, automation, AI tools, and productivity platforms to improve effectiveness</span><span data-ccp-props="{"201341983":0,"335559739":0,"335559740":300}"> </span></li>
<li><span data-contrast="auto">Coordinate ELT meetings, offsites, and planning sessions, including agendas, materials, logistics, and follow-up</span><span data-ccp-props="{"201341983":0,"335559739":0,"335559740":300}"> </span></li>
</ul>
<p><strong><span data-contrast="auto"><span data-ccp-parastyle="heading 2">Requirements</span></span></strong><span data-ccp-props="{"134245418":true,"134245529":true,"201341983":0,"335559738":261,"335559739":261,"335559740":300}"> </span></p>
<ul>
<li><span data-contrast="auto">7+ years of Executive Assistant experience, including at least 3 years supporting a CEO or C-suite executive</span><span data-ccp-props="{"201341983":0,"335559739":0,"335559740":300}"> </span></li>
<li><span data-contrast="auto">Experience in a professional services, agency, consulting, or high-growth environment is a strong asset</span><span data-ccp-props="{"201341983":0,"335559739":0,"335559740":300}"> </span></li>
<li><span data-contrast="auto">Demonstrated ability to operate independently with limited direction</span><span data-ccp-props="{"201341983":0,"335559739":0,"335559740":300}"> </span></li>
<li><span data-contrast="auto">Outstanding written and verbal communication skills</span><span data-ccp-props="{"201341983":0,"335559739":0,"335559740":300}"> </span></li>
<li><span data-contrast="auto">Proven ability to manage multiple competing priorities in a fast-paced environment</span><span data-ccp-props="{"201341983":0,"335559739":0,"335559740":300}"> </span></li>
<li><span data-contrast="auto">High level of professionalism, discretion, and confidentiality</span><span data-ccp-props="{"201341983":0,"335559739":0,"335559740":300}"> </span></li>
<li><span data-contrast="auto">Experience working with senior executives, clients, and external partners, including across time zones</span><span data-ccp-props="{"201341983":0,"335559739":0,"335559740":300}"> </span></li>
<li><span data-contrast="auto">Advanced proficiency in Microsoft 365 (Outlook, Teams, SharePoint) and comfort using AI and automation tools in daily work</span><span data-ccp-props="{"201341983":0,"335559739":0,"335559740":300}"> </span></li>
<li><span data-contrast="auto">Ability to influence, challenge, and redirect conversations respectfully when required</span><span data-ccp-props="{"201341983":0,"335559739":0,"335559740":300}"> </span></li>
</ul>
<p><strong><span data-contrast="auto"><span data-ccp-parastyle="heading 2">What will make you successful</span></span></strong><span data-ccp-props="{"134245418":true,"134245529":true,"201341983":0,"335559738":261,"335559739":261,"335559740":300}"> </span></p>
<p><span data-contrast="auto">You are:</span><span data-ccp-props="{"201341983":0,"335559738":210,"335559739":210,"335559740":300}"> </span></p>
<ul>
<li><span data-contrast="auto">Highly proactive and take ownership without waiting to be asked</span><span data-ccp-props="{"201341983":0,"335559739":0,"335559740":300}"> </span></li>
<li><span data-contrast="auto">Anticipatory and able to think several steps ahead</span><span data-ccp-props="{"201341983":0,"335559739":0,"335559740":300}"> </span></li>
<li><span data-contrast="auto">Comfortable operating in ambiguity and creating structure where it doesn't exist</span><span data-ccp-props="{"201341983":0,"335559739":0,"335559740":300}"> </span></li>
<li><span data-contrast="auto">Politically astute and able to navigate organizational dynamics with confidence</span><span data-ccp-props="{"201341983":0,"335559739":0,"335559740":300}"> </span></li>
<li><span data-contrast="auto">Warm, approachable, and relationship-oriented, while maintaining appropriate boundaries</span><span data-ccp-props="{"201341983":0,"335559739":0,"335559740":300}"> </span></li>
<li><span data-contrast="auto">Exceptionally detail-oriented and committed to follow-through</span><span data-ccp-props="{"201341983":0,"335559739":0,"335559740":300}"> </span></li>
<li><span data-contrast="auto">Technologically fluent, including AI-powered productivity tools and automations</span><span data-ccp-props="{"201341983":0,"335559739":0,"335559740":300}"> </span></li>
<li><span data-contrast="auto">Adaptable and resilient when priorities shift</span><span data-ccp-props="{"201341983":0,"335559739":0,"335559740":300}"> </span></li>
<li><span data-contrast="auto">Obsessed with closure and ensuring nothing falls through the cracks</span><span data-ccp-props="{"201341983":0,"335559739":0,"335559740":300}"> </span></li>
</ul>
<p><span data-contrast="auto">Most importantly, you are someone who sees a problem and handles it.</span><span data-ccp-props="{"201341983":0,"335559738":210,"335559739":210,"335559740":300}"> </span></p>
<p><strong>What's in it for you?</strong></p>
<ul>
<li>Work Life Balance with BIMM days: Spend your birthday any way you’d like, as long as it’s not at the Extra day off to enjoy every summer holiday and a week-long end-of-year break. Boo-yah!</li>
<li>Benefits: We offer a comprehensive health & dental benefits plan with an Employee Assistance Program. BIMMers are also given extra $$ to put towards wellness or health-related needs. Did we mention our RRSP with matching? A lil BIMM bonus to build your bank.</li>
<li>Culture: Our squad is fun, friendly and entirely egoless. Our social committee plans BIMM bashes,Tasty Thursdays and quarterly outings like candle making workshops, board game nights, Jays games and cooking Our summer and holiday parties are quite memorable as well! Having Fun Everyday is one of our core values.</li>
<li>We believe in working & meeting with We observe a hybrid working model in our beautiful dog-friendly office located in the Distillery District, stuffed with snacks.</li>
<li>Belonging: Our dedicated DEI committee provides thought-provoking insights which are reflected in our work; They also organize engaging awareness activities and events to showcase BIMMER’s professional talents and personalities. What talents might you bring? :)</li>
<li>Growth: BIMM is part of<a href="https://kyu.com/" target="_blank"><u> kyu collective</u></a> which gives our employees access to the network’s resources, training, offices, and more. We also prioritize your personal and professional development with opportunities like on-site Lunch n’ Learns, conferences and online courses. Love 2 Learn.</li>
</ul>
<p>BIMM is committed to providing an environment that is inclusive and accessible. We are an equal opportunity employer and consider all applicants for employment without discrimination. Please let us know if accommodation for the recruitment/interview process is required and we will work with you to make sure your needs are met.</p>
<p><strong><em><span data-contrast="auto">AI In Recruitment</span></em></strong><span data-ccp-props="{"335559685":0}"> </span></p>
<p><em><span data-contrast="none">While we are exploring ways to best utilize AI in our hiring processes, BIMM currently does not use AI-enabled tools in our hiring process. All candidates are screened by humans, and approved by humans.</span></em><span data-ccp-props="{"134233117":false,"134233118":false,"335559738":240,"335559739":240}"> </span></p><div class="content-pay-transparency"><div class="pay-input"><div class="description"><p>The range of annual base salary for full-time employees for this position is below. Please note that base pay offered may vary depending on factors including your city of residence, job-related knowledge, skills, and experience.</p></div><div class="title">Total compensation range:</div><div class="pay-range"><span>$90,000</span><span class="divider">—</span><span>$110,000 CAD</span></div></div></div>