Emergency Management Support Clerk

PERSONNEL STATUS: Full Time
BENEFITS: Health, Dental, Vision, Retirement, 401k match, Sick/Vacation, Life Insurance, Short-term Disability, Accident, Critical Illness; Medical Maternity; Paternal Leave
JOB OVERVIEW:
Under the general guidance and supervision of the Weber County Director of the Homeland Security and Emergency Management Division, who is also the Emergency Manager. Performs administrative work planning, organizing, and coordinating the activities of assigned functions within the Division with a primary focus on administrative duties for the department and management of the Volunteer Programs.
ESSENTIAL FUNCTIONS:
Assist with the Weber County CERT Program by scheduling the monthly Weber County CERT Council meetings, preparing an agenda, assisting the Council Chair in conducting the meetings, recording and distributing the meeting minutes, arranging bi-monthly trainings, sending out invitations, setting up the training instructors, conducting the training sessions, setting up and administering the delivery of the two yearly CERT Courses, keeping the roster, arranging the trainings with instructors, collecting the fees for the backpacks and equipment purchased by the CERT Course attendees, making sure that all course requirements are met by attendees and planning and executing the mock disaster operations of the final CERT course class. Maintains all CERT equipment, inventory and maintenance including that within the CERT Truck. Assist city CERT Council Members with their programs regarding support and mentoring.
Assist the county Emergency Communications Team/ARES Emergency Coordinator with any needs including supporting the monthly meetings, assisting with uniforms, minutes for the meetings, call-out scheduling including for planned events, assist with training needs and overall support for the program. Assists in the administration of the applicant process. Bring any equipment concerns and needs to the Homeland Security and Emergency Management Division Director’s attention for the team. Assist the Logistics Team in making sure that all program equipment within the Mobile Command Post (MCP) and in the field is maintained appropriately for the Commo Team use in support of planned and real events.
Assist with volunteer programs, including (but are not limited to) administrative management of the Weber County Community Emergency Response Team (CERT) Program, the Weber County Emergency Communications Team/A.R.E.S., the spontaneous volunteer and donations management programs, and disaster/incident assistance center programs.
Assist the department director with administrative duties included and not limited to meeting and training scheduling, agendas, meeting minutes, equipment maintenance, filing, organization of emergency management supplies and preparedness materials used for outreach and program activities.
Assists the EM Tech/Planner with the logistics responsibilities for the Weber County Emergency Management department and planning preparedness, as assigned. Serves as a backup to the EM Tech/Planner regarding planning, equipment management and Logistics Team needs in their absence. Assist the Technician to maintain an accurate and up-to-date inventory of all disaster equipment in Weber County. Learn how to set up and use Emergency Management equipment.
Understands the Weber County emergency plans and Emergency Coordination Center (ECC) functions, assists with preparedness training for Weber County departments and other partners in their ECC roles. Assist in county-wide preparedness activities which engage city emergency managers, special districts, the private sector and volunteer agencies in preparing for, responding to and recovering from disasters and large emergency events in Weber County in support of Weber County Emergency Management objectives. Assists with documentation of training and exercises.
During a time of declared disasters/emergency incidents, may be called out to assist in the MCP or in the Weber County Emergency Coordination Center to support response and recovery activities. Ensure that the ECC and the MCP are mission ready as per staffing and equipment function; assist in the implementation of disaster policies and procedures for operation of the ECC/MCP. Assist the Emergency Manager and the Tech/Planner in managing the activities in an ECC/MCP setting using the incident command structure. Assist in developing and implementing an incident action plan. Maintain equipment and supplies within the ECC/MCP.
Performs research as necessary for planning and response.
Assists with planned events within the county as assigned to Emergency Management.
Other duties as assigned.
Any one position may not include all of the duties listed, nor do the listed examples include all duties which may be found in positions of this class. Applicants must be prepared to demonstrate the ability to perform the essential functions of the job with or without reasonable accommodation.
SUPERVISORY RESPONSIBILITIES:
Supervises program volunteers.
EDUCATION/EXPERIENCE:
Education: Two year degree in an emergency management, response or public safety related field, preferred.
Experience: Two years of emergency management, response or public safety related experience
OR combination of High School degree and related experience.
Professional Development Series and Advanced Professional Series Certificate preferred or willing to achieve those certifications within 2 1/2 years of hire. Amateur Radio License or willingness to acquire one within 1 year of hire.
KNOWLEDGE, SKILLS, AND ABILITIES (KSA):
Knowledge: Awareness of disaster planning, response, recovery and mitigation. Skills: Use of emergency communications equipment; familiarity with logistics activities; writing and personal communications; personal computer, including word processing software such as Microsoft Word and Excel; Smart Phone; and copy machine.
Abilities: Effectively organize and schedule facilities and meetings. Communicate effectively both verbally and in writing. Demonstrate good interpersonal skills including the ability to establish and maintain effective working partnerships and relationships with other outside agencies, boards, groups and the public to accomplish emergency management goals and objectives. Make sound decisions.
YOUR SPECIAL QUALIFICATIONS:
Must have or be willing to obtain their Community Emergency Response Team (CERT) Certification within 6 months of starting the position.
Must possess a valid Utah Driver's license and have a good driving record.
Must meet the background qualifications of the Weber County Sheriff’s Office.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to walk, sit and talk or hear. The employee is occasionally required to use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl.
The employee must also be able to occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Willingness to work evenings and weekends for training, planned events, or incident response when needed.
While performing the duties of this job, the employee may work in outside weather conditions. The
employee may occasionally work near moving mechanical parts; in high, precarious places; and is occasionally exposed to wet and/or humid conditions.
The noise level in the outside work environment is usually moderate.
The noise level in the office setting work environment is usually quiet.