People & Culture Specialist

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<div>At<strong> Lantern</strong>, our company culture stands as the bedrock of our success and a source of pride for our teams. We firmly believe that a culture founded on trust forms the basis for enduring relationships with clients, colleagues, and partners.<br><br></div>
<div>Within this culture, we nurture an environment of respect, inclusion, and belonging, fostering collaboration among inspired teams. We prioritize the well-being of our colleagues, the success of our clients, and our positive impact on society.</div>
<div><br>Embracing a growth mindset where curiosity thrives, we celebrate excellence and value individuals who inspire and mentor others, elevating the collective. Our driving force lies in personal and business growth. We go above and beyond to surprise and delight our clients, delivering tangible business value. In facing challenges, we make tough choices and solve complex problems to positively influence our clients, their customers, and the world at large.</div>
<div><br>As a Microsoft services partner, we hold ourselves to the highest standards of technical excellence. This commitment to quality is evident not only in our work but also in how we support and empower our employees. At Lantern, our culture mirrors our core values and unwavering dedication to realizing our purpose and vision, making it a dynamic and fulfilling workplace. Together, we transcend the ordinary and achieve extraordinary results.</div>
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<h1 class="external-panel__title external-panel__title--large text-start">People & Culture Specialist </h1>
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<p>We are seeking a People & Culture Specialist who is passionate about creating seamless employee experiences across Canada and the United States. This role is ideal for an HR professional who enjoys the operational side of People & Culture while leveraging technology, process improvement, and AI-driven innovation to make work better for everyone. </p>
<p>As a key member of the People & Culture team, you will own and optimize our HR technology ecosystem, ensuring our people data, systems, and programs are efficient, scalable, and employee-centric. You will partner closely with the Chief People Officer, HR Business Partner, Finance, IT, and business leaders to support employees throughout every stage of the employee lifecycle. </p>
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<h2 id="responsibilities-heading" class="external-panel__heading">Key Responsibilities</h2>
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<p><strong><span data-contrast="auto">HR Technology & People Operations</span></strong><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":2,"335559740":300}"> </span></p>
<ul>
<li><span data-contrast="auto">Act as the primary HiBob administrator and subject matter expert.</span><span data-ccp-props="{}"> </span></li>
<li><span data-contrast="auto">Manage employee records, workflows, permissions, forms, reporting, and system configurations.</span><span data-ccp-props="{}"> </span></li>
<li><span data-contrast="auto">Perform regular audits to maintain data accuracy and integrity.</span><span data-ccp-props="{}"> </span></li>
<li><span data-contrast="auto">Improve processes and drive adoption of HR technologies.</span><span data-ccp-props="{}"> </span></li>
<li><span data-contrast="auto">Support ADP payroll processes and collaborate with Finance on payroll activities.</span><span data-ccp-props="{}"> </span></li>
<li><span data-contrast="auto">Create dashboards, reports, and insights to inform people and business decisions.</span><span data-ccp-props="{}"> </span></li>
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<p><strong><span data-contrast="auto">Process Improvement, Automation & AI</span></strong><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":2,"335559740":300}"> </span></p>
<ul>
<li><span data-contrast="auto">Evaluate and implement new ways of working using AI and automation tools.</span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":2,"335559740":300}"> </span></li>
<li><span data-contrast="auto">Identify opportunities to streamline administrative tasks and improve employee self-service.</span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":2,"335559740":300}"> </span></li>
<li><span data-contrast="auto">Partner with the People & Culture team to redesign and modernize HR processes.</span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":2,"335559740":300}"> </span></li>
<li><span data-contrast="auto">Stay current on emerging HR technology trends and recommend improvements.</span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":2,"335559740":300}"> </span></li>
<li><span data-contrast="auto">Help establish best practices for responsible and effective use of AI within People & Culture.</span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":2,"335559740":300}"> </span></li>
</ul>
<p><strong><span data-contrast="auto">Benefits & Employee Programs</span></strong><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":2,"335559740":300}"> </span></p>
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<li><span data-contrast="auto">Coordinate benefits administration across the United States and Canada.</span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":2,"335559740":300}"> </span></li>
<li><span data-contrast="auto">Support annual benefits renewals and employee enrollment activities.</span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":2,"335559740":300}"> </span></li>
<li><span data-contrast="auto">Administer RRSP and 401(k) programs in partnership with vendors and Finance.</span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":2,"335559740":300}"> </span></li>
<li><span data-contrast="auto">Respond to employee inquiries related to benefits, policies, and HR programs.</span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":2,"335559740":300}"> </span></li>
<li><span data-contrast="auto">Support leave administration and employee lifecycle processes.</span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":2,"335559740":300}"> </span></li>
</ul>
<p><strong><span data-contrast="auto">Employee Experience & Culture</span></strong><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":2,"335559740":300}"> </span></p>
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<li><span data-contrast="auto">Coordinate onboarding and orientation activities for new hires.</span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":2,"335559740":300}"> </span></li>
<li><span data-contrast="auto">Support employee engagement initiatives, recognition programs, and company events.</span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":2,"335559740":300}"> </span></li>
<li><span data-contrast="auto">Assist in executing culture-building initiatives that strengthen employee connection and belonging.</span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":2,"335559740":300}"> </span></li>
<li><span data-contrast="auto">Manage People & Culture communications through Lighthouse, SharePoint, and other internal channels.</span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":2,"335559740":300}"> </span></li>
<li><span data-contrast="auto">Partner with leaders to ensure employees have a positive and consistent experience throughout their career at Lantern.</span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":2,"335559740":300}"> </span></li>
</ul>
<p><strong><span data-contrast="auto">Edmonton Office Support</span></strong><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":2,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559740":300}"> </span></p>
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<li><span data-contrast="auto">Serve as the local People & Culture representative for the Edmonton office.</span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":2,"335559740":300}"> </span></li>
<li><span data-contrast="auto">Coordinate office-based employee experience initiatives and events.</span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":2,"335559740":300}"> </span></li>
<li><span data-contrast="auto">Partner with local leaders to support team engagement and workplace needs.</span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":2,"335559740":300}"> </span></li>
<li><span data-contrast="auto">Provide in-person support for onboarding, meetings, and employee programs as required.</span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":2,"335559740":300}"> </span></li>
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<p><strong><span data-contrast="auto">HR Operations & Compliance</span></strong><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":2,"335559740":300}"> </span></p>
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<li><span data-contrast="auto">Maintain employee documentation and HR records.</span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":2,"335559740":300}"> </span></li>
<li><span data-contrast="auto">Support employment changes, promotions, compensation updates, and offboarding activities.</span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":2,"335559740":300}"> </span></li>
<li><span data-contrast="auto">Assist with policy administration and compliance activities across Canada and the United States.</span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":2,"335559740":300}"> </span></li>
<li><span data-contrast="auto">Prepare HR documents, reports, and communications.</span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":2,"335559740":300}"> </span></li>
<li><span data-contrast="auto">Participate in annual People & Culture programs, including performance reviews, engagement surveys, and talent initiatives.</span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":2,"335559740":300}"> </span></li>
</ul>
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<h2 id="skills-heading" class="external-panel__heading">Skills, Knowledge and Expertise</h2>
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<li data-leveltext="" data-font="Symbol" data-listid="7" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="1" data-aria-level="1"><span data-contrast="auto">3-5 years of experience in Human Resources, People Operations, HR Technology, or a related field.</span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":2,"335559740":300}"> </span></li>
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<li data-leveltext="" data-font="Symbol" data-listid="7" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="2" data-aria-level="1"><span data-contrast="auto">Experience administering an HRIS platform (HiBob experience considered a significant asset).</span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":2,"335559740":300}"> </span></li>
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<li data-leveltext="" data-font="Symbol" data-listid="7" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="3" data-aria-level="1"><span data-contrast="auto">Exposure to payroll and benefits administration.</span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":2,"335559740":300}"> </span></li>
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<li data-leveltext="" data-font="Symbol" data-listid="7" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="4" data-aria-level="1"><span data-contrast="auto">Experience supporting employee onboarding, employee experience, or HR operations programs.</span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":2,"335559740":300}"> </span></li>
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<li data-leveltext="" data-font="Symbol" data-listid="7" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="5" data-aria-level="1"><span data-contrast="auto">Technology, consulting, or professional services experience is preferred.</span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":2,"335559740":300}"> </span></li>
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<p><strong><span data-contrast="auto">Knowledge & Skills</span></strong><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":2,"335559740":300}"> </span></p>
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<li data-leveltext="" data-font="Symbol" data-listid="8" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="1" data-aria-level="1"><span data-contrast="auto">Strong systems orientation and attention to detail.</span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":2,"335559740":300}"> </span></li>
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<li data-leveltext="" data-font="Symbol" data-listid="8" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="2" data-aria-level="1"><span data-contrast="auto">Interest in AI, automation, and process improvement.</span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":2,"335559740":300}"> </span></li>
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<li data-leveltext="" data-font="Symbol" data-listid="8" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="3" data-aria-level="1"><span data-contrast="auto">Comfortable learning new technologies and driving adoption.</span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":2,"335559740":300}"> </span></li>
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<li data-leveltext="" data-font="Symbol" data-listid="8" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="4" data-aria-level="1"><span data-contrast="auto">Strong analytical and problem-solving skills.</span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":2,"335559740":300}"> </span></li>
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<li data-leveltext="" data-font="Symbol" data-listid="8" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="5" data-aria-level="1"><span data-contrast="auto">Excellent written and verbal communication skills.</span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":2,"335559740":300}"> </span></li>
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<li data-leveltext="" data-font="Symbol" data-listid="8" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="6" data-aria-level="1"><span data-contrast="auto">Ability to manage multiple priorities in a fast-paced environment.</span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":2,"335559740":300}"> </span></li>
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<li data-leveltext="" data-font="Symbol" data-listid="8" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="7" data-aria-level="1"><span data-contrast="auto">High level of discretion and professionalism when handling confidential information.</span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":2,"335559740":300}"> </span></li>
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<li data-leveltext="" data-font="Symbol" data-listid="8" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="8" data-aria-level="1"><span data-contrast="auto">Collaborative and service-oriented mindset.</span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":2,"335559740":300}"> </span></li>
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<p><strong><span data-contrast="auto">Education</span></strong><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":2,"335559740":300}"> </span></p>
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<li data-leveltext="" data-font="Symbol" data-listid="9" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="1" data-aria-level="1"><span data-contrast="auto">Bachelor's degree, diploma, or equivalent experience in Human Resources, Business Administration, or a related field.</span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":2,"335559740":300}"> </span></li>
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<li data-leveltext="" data-font="Symbol" data-listid="9" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="2" data-aria-level="1"><span data-contrast="auto">CPHR designation (or working toward certification) is considered an asset.</span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":2,"335559740":300}"> </span></li>
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</div><div class="content-pay-transparency"><div class="pay-input"><div class="description"><p>Lantern is committed to fair and equitable compensation practices. Actual compensation will depend upon an individual’s skills, experience, qualifications, location, and other relevant factors. The salary pay range is subject to change and may be modified at any time.</p></div><div class="title">Ontario Salary Range</div><div class="pay-range"><span>$82,400</span><span class="divider">—</span><span>$113,300 CAD</span></div></div></div>