Executive Assistant

<p>Join Optiver, a leading global market maker, as an Executive Assistant supporting our Tech COO and Head of Platform Engineering who help shape Optiver’s global technology strategy.</p>
<p>This role offers autonomy, visibility and the opportunity to make a meaningful impact in a fast-paced, high-performance environment. You’ll work closely with senior leadership and collaborate with stakeholders across departments and regions.</p>
<p><strong>What you'll do </strong></p>
<p>As the right hand to our global Technology Leads, you’ll provide seamless, high-level support that helps them stay focused on their strategic priorities. You’ll anticipate needs, manage competing demands and adapt as priorities shift.</p>
<p>We’re looking for a highly organised, proactive problem-solver with excellent communication skills and the judgement to recognise where their support will be most valuable and how to provide it in a fast-moving environment. </p>
<p><strong>Key responsibilities: </strong></p>
<ul>
<li>Manage complex calendars and inboxes for the Tech COO and Head of Platform Engineering.</li>
<li>Plan and coordinate international travel, meetings, and itineraries, always with precision and foresight.</li>
<li>Handle expense processing and administrative support for your senior executives.</li>
<li>Oversee meeting logistics from travel to event coordination and hospitality.</li>
<li>Act as an ambassador for the technology team leads, particularly during times of absence from the</li>
<li>Administer and oversee tasks of direct reports, ensuring they are executed to a high standard. </li>
<li>Liaise with internal and external overseas counterparts, particularly those based in the US and Asia. </li>
<li>Collaborate on preparing, proofreading and finalising meeting materials: agendas, board packs, minutes, and decision logs.</li>
<li>Ensure information flow, timelines, and deliverables are always on point.</li>
</ul>
<p><strong>Who you are</strong></p>
<p>You’re an experienced and confident Executive Assistant, used to working in a C-suite or Board-level environment. You balance professionalism with warmth, and precision with initiative.</p>
<ul>
<li>2–4 years of experience supporting C-suite executives.</li>
<li>Proven success working in complex, fast-paced organisations.</li>
<li>Strong interest in AI, automation, and process improvement to reduce manual work and improve precision.</li>
<li>Advanced proficiency with Microsoft Office (Outlook, Excel, Word, PowerPoint).</li>
<li>Proficient with Confluence or similar documentation management tools.</li>
<li>Experience with expense-reporting and travel-booking systems is a plus.</li>
<li>Excellent organisational awareness, with strong prioritisation skills and exceptional attention to detail.</li>
<li>A proactive, adaptable mindset, and the ability to handle sensitive information with discretion.</li>
<li>A service-oriented, results-driven approach, always striving for excellence.</li>
<li>Outstanding written and verbal communication skills in English.</li>
</ul>
<p><strong>Who we are</strong></p>
<p>At Optiver, our mission is to constantly improve the market by injecting liquidity, providing accurate pricing, increasing transparency and acting as a stabilizing force no matter the market conditions. With a focus on continuous improvement, we participate in the safeguarding of healthy and efficient markets for everyone who participates. As one of the largest market making institutions, we are a trusted partner of 70+ exchanges across the globe.</p>
<p><strong>What you'll get</strong></p>
<p data-renderer-start-pos="197">You’ll join a culture of collaboration and excellence, where you’ll be surrounded by curious thinkers and creative problem solvers. Motivated by a passion for continuous improvement, you’ll thrive in a supportive, high-performing environment alongside talented colleagues, working collectively to tackle the toughest problems in the financial markets.</p>
<p data-renderer-start-pos="550">In addition, you’ll receive:</p>
<ul>
<li>A performance-based bonus structure unmatched anywhere in the industry. We combine our profits across desks, teams and offices into a global profit pool.</li>
<li>The opportunity to work alongside best-in-class professionals from over 50 different countries.</li>
<li>25 paid vacation days in your first year, increasing to 30 from your second year onwards.</li>
<li>Training opportunities, discounts on health insurance, and fully paid first-class commuting expenses.</li>
<li>Extensive office perks, including breakfast, lunch and dinner, world-class barista coffee, in-house physio and chair massages, organized sports and leisure activities, and Friday afternoon drinks.</li>
<li>Training and continuous learning opportunities, including access to conferences and tech events.</li>
<li>Competitive relocation packages and visa sponsorship where necessary for expats.</li>
</ul>
<p><strong>How to apply<br></strong>Apply directly via the form below. If you have any questions feel free to contact our Recruitment team via our <a href="https://optiver.com/contact-eu-recruitment/">recruitment inquiry form</a>.</p>
<p>Please note:</p>
<ul>
<li>We do not require any assistance from third-parties including agencies in the recruitment of this role</li>
<li>We cannot accept applications via email</li>
</ul>
<p><strong>Diversity statement</strong></p>
<p>Optiver is committed to <a href="https://optiver.com/diversity-statement/?_gl=1*bh82o8*_up*MQ..&gclid=EAIaIQobChMItNH9v-THiQMVyJZQBh1Kbw3YEAAYASABEgI0z_D_BwE">diversity and inclusion</a>.</p>