International Student Advisor & Program Development Coordinator

International Student Advisor and Program Development Coordinator
Job Overview
Under the leadership of the Director of International Student Programs (ISP), the International Student Advisor and Program Development Coordinator will provide quality advising to F-1 visa international undergraduate students, assist with the coordination of programs and manage the administrative tasks of the ISP Office. The hours for this position are 40 hours per week, 12 months/year which is 1.0 full-time equivalency and pays $23.00 - $24.50/hour.
Duties and Responsibilities
Serves as a Designated School Official (DSO) for Wheaton College undergraduate students:
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Supports the Director of ISP in ensuring compliance with F-1 visa government regulations by maintaining accurate student records in the Student and Exchange Visitor Information System (SEVIS) and pursuing knowledge of best practices in the field of International Student and Scholar Services, including regular participation NAFSA webinars and trainings.
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Provides quality advising to undergraduate F-1 visa students regarding visa specific requirements, benefits and applications (e.g., OPT, CPT, RCL, etc.) through appointments and Terra Dotta Site processes.
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Issues and sends visa related documents and orientation packets to admitted F-1 visa students in collaboration with Admissions and Student Financial Services.
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Maintains all correspondence with prospective, admitted, and current international (F-1 visa / MK /TCK) students, and families, on behalf of the ISP.
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Meets and collaborates regularly with the Wheaton College DSO team to strengthen institutional advising and compliance processes and assists the PDSO with relevant research, as needed.
Coordinates ISP office programs:
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Supports the planning, implementation, and evaluation of undergraduate International Student Orientation and Student Leader Training week including early arrival housing, meals, and Passport to Wheaton.
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Connects international students with Wheaton College departments, resources, and community members in response to student needs.
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Plans and co-leads, with ISP Director:
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Annual F-1 visa student info sessions (e.g., employment, tax responsibilities, etc.)
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ISP Student Leader trainings, retreat and end of year Banquet
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Other programs, as needed
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Leads the logistics related to the international flag display in Anderson Commons.
Manages office administrative tasks:
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Creates an inviting and professional atmosphere in partnership with Ministry and Evangelism (ME) and Student Engagement (SE) who share our office space.
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Recruits, trains and supervises students employed as office assistants through the Federal Work Study program.
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Assumes responsibility for office supplies, student stipend issuance, work orders, check requests, credit card reconciliation, room reservations, budget tracking and accounting tasks, and the creation of printed office materials.
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Compiles and updates all annual ISP student lists to meet reporting requirements.
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Oversees the maintenance, security and storage of ISP office and student files.
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Edits content for Wheaton College ISP and Terra Dotta websites.
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Attends weekly Student Engagement Program Development Coordinator meetings and collaborates on team tasks as requested.
This job description is intended to represent key areas of responsibilities; specific assignments may vary from time to time, and other duties may be assigned.
Professional Qualifications
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Bachelor’s degree is required
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U.S. citizen or permanent resident status is required in order to serve as a Designated School Official (DSO) for F-1 visa purposes – past experience as DSO preferred
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1-2 years of experience in international student advising preferred
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Strong verbal, written, and computer skills (Microsoft Office)
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Multi-tasking abilities, detail oriented and strong organizational skills
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Personable disposition for interfacing with students, parents, and campus offices including intercultural competence when working particularly with international students and families
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U.S. driver’s license for 3+ years preferred
Faith Qualifications
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Affirmation of the Wheaton College Statement of Faith as a faithful expression of one’s own theological convictions
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Affirmation of the biblical standards for Christian character and God-honoring behavior described throughout the Wheaton College Community Covenant, and promise to adhere to them in personal practice
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Support of the Wheaton College Christ-Centered Diversity Commitment, the Gender Equity Vision Statement, and the College’s Convictions on Human Sexuality.  These commitments can be found on the Wheaton College website.
Physical Requirements
The employee is regularly required to sit, talk, or hear; frequently required to use repetitive hand motion, handle or feel, and to stand, walk, reach, bend or lift up to 10 pounds.
FLSA Status – Non-Exempt
Updated (September 2026)