Secretary - City Attorney's Office - PT

JOB SUMMARY
Under general supervision, provides administrative and operational support for the department by performing a variety of clerical, coordination, and customer service duties.
ESSENTIAL JOB FUNCTIONS

• Composes, generates, and types certified and regular mail, emails, bankruptcy claim forms, liens, releases, and routine correspondence using proper spelling, punctuation, sentence structure, and grammar.
• Processes cash received in the department according to City and department policies, including accurately preparing deposit memos.
• Accurately enters invoices, checks, and lien data into excel and/or case management system.
• Takes calls from title companies and other individuals needing labor lien payoffs and accurately calculates and provides payoff amounts.
• Answers routine inquiries through oral and/or written means utilizing knowledge of assigned function or routing inquiry to correct person or department.
• Answers and directs calls using multi-line telephone, takes clear messages, receives, and directs visitors, schedules appointments, and makes reservations using some independent judgement.
• Operates standard office equipment such as computer, calculator, fax, copier, scanner, etc.
• Assists citizens with completing municipal court complaint affidavits, including inquiring with the court or within the court software for information.

OTHER JOB FUNCTIONS

• Updates various law library books.
• On a nontypical basis, may perform other additional duties not listed in this description that are in alignment with the scope of essential job functions.

MINIMUM QUALIFICATIONS

Knowledge, Skills and Abilities Required

• Knowledge of office administrative practices and procedures.
• Knowledge of word processing software including Microsoft Office programs (Word, Outlook, Excel, and PowerPoint).
• Skill in proofreading materials to ensure a high degree of accuracy.
• Skill in typing efficiently.
• Skill in composing and editing correspondence.
• Skill in communicating effectively by oral and written means.
• Skill in communicating in a calm, professional manner in an adverse environment.
• Skill in alpha and numeric filing.
• Skill in making mathematical calculations.
• Ability to operate office equipment, including but not limited to a computer, fax, copier, scanner, multi-line telephone, calculator.
• Ability to maintain electronic and manual file system.
• Ability to establish and maintain courteous, effective working relationships.
• Ability to multitask in a fast-paced environment.

Qualifying Education and Experience

• Two (2) years of college.
• One (1) year experience as an administrative assistant.
• Or any equivalent combination of education and/or experience.
• Must obtain and maintain a valid Notary Public commission within six (6) months of hire.

Employment Screenings Required

• Criminal Background Check

City of Arlington is an Equal Opportunity Employer.