Executive Assistant

Are you looking to grow in a dynamic and international environment in Brussels? We are currently looking for an experienced Executive Assistant to support senior management within an organization active in the financial services sector. You will play a key role by providing both strategic and administrative support, ensuring smooth coordination and anticipating needs in a fast-paced environment. Key Responsibilities

Complex calendar management and coordination of management meetings
Organization of internal and external meetings (logistics, preparation of materials, follow-up)
Scheduling meetings with internal and external stakeholders
Inbox management (screening, prioritizing, drafting responses when needed)
Preparation of meetings (agendas, documents, minutes, and follow-up on action points)
Organization of domestic and international business travel (bookings, itineraries, logistics)
Support with expense management
Acting as a point of contact for internal and external stakeholders
Welcoming visitors and organizing on-site meetings
Coordination of catering and meeting logistics
Providing ad hoc support on projects and operational follow-ups
Handling confidential information with a high level of discretion

Minimum 7 years of experience as an Executive Assistant
Excellent command of English (C1 level minimum), French is a plus
Strong proficiency in Microsoft Office Suite
High level of discretion and confidentiality
Strong organizational, planning, and prioritization skills
Excellent written and verbal communication skills
Proactive, autonomous, and solution-oriented mindset
Ability to multitask and work under pressure
Strong interpersonal and diplomatic skills
Experience in an international or multicultural environment
Strong attention to detail and analytical mindset