Administrative Assistant

Team/division description
Material Engineering division widely contributes to Toyota development activities from vehicle development projects to fundamental research. Our team is committed to develop solutions and to introduce attractive & environment-friendly materials towards circular economy, carbon neutrality and customer happiness.
Your responsibilities

Prepare Purchase Orders, and proceed receiving and invoicing
Process technical reports towards official issuance acc. to our internal process
Prepare and format documents, reports, presentations
Establish guidelines and procedures
Actively propose and implement cost reduction and efficiency ideas
Support the team’s digitalization processes
Manage calendars, schedule meetings, and coordinate appointments.
Support internal and external communication with stakeholders.
Assist in organizing events, workshops, and team activities.

Your profile

Proven experience as administrative assistant
Excellent organizational and time-management skills.
Rigorous and self-disciplined
Strong written and verbal communication skills in English. Flemish and French are a plus.
A very good knowledge of Excel is required (advanced formulas, pivot table...), and powerBI. A good command of powerApp is a plus.
Discretion and confidentiality in handling sensitive information.
Ability to work independently and as part of a team.
You have a Toyota DNA, this means:

Courage: you are ready to let go of the easy path to reach challenging targets Collaboration: you are a team player, respectful and inclusive in your style and you take a customer-oriented approach
Creativity: your passion drives you to explore innovative ideas and challenge the impossible
Curiosity: you combine imagination and fact-based observation
Coaching: you share knowledge and feedback with your colleagues and celebrate each other’s success