Office Manager, TX

<p><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">The Office Manager is responsible for coordinating and supporting the day-to-day administrative operations of our office. This position serves as a central point of coordination for office activities, documentation, reporting, administrative staff, and communication between field personnel, site leadership, and Safety Worxs management.</span><br><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">The Office Manager is expected to maintain an organized and efficient office environment, ensure required information and documentation are collected and processed accurately and timely, coordinate administrative priorities, and provide day-to-day guidance to administrative personnel assigned to the project. </span></p>
<p><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><strong>Responsibilities:</strong></span></p>
<ul>
<li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Coordinate and oversee the daily administrative operations of the project office to support efficient site operations.</span></li>
<li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Organize daily office priorities, assignments, and workflows based on project and site needs.</span></li>
<li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Provide day-to-day work direction, training, and support to administrative staff assigned to the project.</span></li>
<li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Serve as a primary administrative point of contact for field personnel, project leadership, and other internal departments.</span></li>
<li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Collect, track, review, and submit safety, workforce, and operational data using Microsoft Excel and applicable company or client systems.</span></li>
<li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Review safety documentation, reports, and other project paperwork for completeness and accuracy before submission.</span></li>
<li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Maintain organized and up-to-date electronic and physical records in accordance with company and project requirements.</span></li>
<li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Track and report daily employee and contractor headcounts and other workforce information as required.</span></li>
<li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Follow up with field personnel and supervisors to obtain missing or incomplete documentation and information.</span></li>
<li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Support employee and contractor badging and site-access activities as needed, including assisting with required documentation, coordinating badge-related requirements, tracking badge status, and communicating with employees, management, and client representatives regarding access needs.</span></li>
<li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Prepare routine reports, spreadsheets, trackers, and other administrative records for project leadership.</span></li>
<li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Coordinate internal meetings, safety training sessions, orientations, and team briefings.</span></li>
<li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Assist with preparing training materials, presentations, sign-in sheets, and supporting documentation.</span></li>
<li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Maintain office supply inventory and coordinate purchasing, deliveries, and vendor needs in accordance with company procedures.</span></li>
<li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Support the onboarding of new employees assigned to the project, including explaining office procedures, documentation requirements, reporting processes, and administrative workflows.</span></li>
<li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Identify opportunities to improve administrative processes, organization, recordkeeping, and reporting efficiency.</span></li>
<li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Perform other administrative and project-support duties as assigned.</span></li>
</ul>
<p><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><strong>Qualifications:</strong></span></p>
<ul>
<li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Minimum of 3 years of experience in office administration, office management, project administration, or a related role.</span></li>
<li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Strong organizational skills with the ability to manage multiple priorities and deadlines in a fast-paced project environment.</span></li>
<li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Strong attention to detail and commitment to maintaining accurate documentation.</span></li>
<li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Proficiency with Microsoft Office, particularly Microsoft Excel, Outlook, Word, and Teams.</span></li>
<li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Strong written and verbal communication skills.</span></li>
<li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Ability to communicate professionally with employees, supervisors, management, clients, and vendors.</span></li>
<li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Experience supporting construction, safety, industrial, manufacturing, or project-site operations is preferred.</span></li>
</ul>
<p><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><strong>Work Environment</strong></span></p>
<p><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">This position is primarily performed in an office environment located at an active construction site. The employee may occasionally be required to enter construction areas and must comply with all applicable site safety requirements and personal protective equipment requirements.</span></p>
<p><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><strong>Benefits:</strong></span></p>
<ul>
<li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Full-time </span></li>
<li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Employer-paid medical coverage</span></li>
<li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Dental and vision insurance available</span></li>
<li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Short-Term and Long-Term Disability benefits available</span></li>
<li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">401k at 4% company match</span></li>
<li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">$25 - $30 per hour, based on experience</span></li>
</ul>
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