Accounts Payable Specialist

Serves as the point of contact for a specific area of expertise. Provides knowledge and experience of subject matters. Assists with ensuring day-to-day operations, policies, procedures, and guidelines are followed in particular areas.

• Manage the end‑to‑end procure‑to‑pay process, including entering, coding, and verifying vendor invoices in Oracle. Ensure accuracy by matching purchase orders and receipts, and confirm compliance with institutional policies. Investigate and resolve pricing and quantity variances; manage invoice holds and reconcile vendor statements.
• Support daily AP office functions, including keying invoices, routing incoming mail, training staff, and resolving payments on hold. Identify and implement process improvements to reduce staff error rates and enhance operational efficiency.
• Review and monitor billing and collection of advances, including posting and reconciling expenses and accounts payable balances. Research and follow up on inquiries related to all payment types, purchase orders, travel transactions, invoices, and credit memos via email and telephone.
• Build and maintain effective relationships with employees, vendors, and customers. Provide timely and accurate responses to internal and external inquiries.
• Collaborate with the AP Manager, Procurement Office, and other departments to prevent potential fraud by verifying ACH/Direct Deposit information submitted by employees and vendors. Ensure invoice submissions are received from credible and authorized sources through the AP email inbox.
• Perform additional responsibilities support tasks as assigned.
• Bachelor’s degree in a relevant field
• Minimum of two (2) years of related experience
• An equivalent combination of education and relevant experience may be considered in lieu of a degree.

Applicants must be authorized to work in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.