Logistics Coordinator

1. Strategic Coordination and system input

• Develop and implement logistics and pipeline flow strategies aligned with organizational objectives and regional regulations.
• Coordinate with transportation, operations, and supply chain teams to maintain efficient and consistent capacity flows for import and export corridors.
• Support capacity development initiatives for national logistics teams and partners.
• Ensure timeous, accurate and valid input into FFMS systems, with relevant margin and volume reviews
• Maintain proper record management within the FFMS systems for audit trail and review.
• Be able to provide support and approval for movements falling outside of planned margins.
• Effective communication and escalation of project delays, and or system inputs.
• Ensure timeous and accurate billing to client
• Efficient and accurate purchase order vendor management

2. Transportation and Scheduling

• Plan and monitor transportation of commodities end to end (road, rail)
• Ensure on-time delivery and resolve bottlenecks promptly.

3. Supplier and Stakeholder Management

• Liaise with local authorities, customs, and regional partners across African countries.
• Maintain communication between field offices, logistics clusters, and operations centres.

4. Compliance, Risk & Safety

• Enforce adherence to HSE (Health, Safety & Environment) standards and international logistics protocols.
• Conduct risk assessments and implement mitigation measures for cross-border operations.

5. Documentation & Reporting

• Generate analytical reports (KPI tracking, asset management, pipeline flow capacity utilization).
• Ensure audit-ready records and contribute to logistics SOP development.

6. SHEQ

• Understand and adhere to the SHEQ Policy within logistics and administrative processes.
• Ensure logistical and administrative documentation (e.g., shipping records, schedules) complies with SHEQ procedures and is properly controlled.
• Report any SHEQ non-conformities in logistics operations to the Regional Commercial Manager.
• Support SHEQ objectives by ensuring efficient and safe administrative support.
• Participate in SHEQ training and cooperate with audits by providing relevant records.

7. Work Hours

• This role requires regular attendance on-site Monday through Friday. Occasional overtime and weekend work may be required.

Knowledge, Skills and Abilities

• Strong knowledge of African trade routes, customs regulations, and logistics networks.
• Ability to manage cross-border operations and multicultural teams.
• Advanced data analysis and reporting skills (MS Excel, ERP, or logistics tracking systems).
• Excellent strategic planning, negotiation, and problem-solving abilities.
• Commitment to ethical and sustainable logistics practices.- Process orientated with a good attention to detail.
• Highly organised with the ability to prioritise tasks in fast changing environment.
• Must be able to work under pressure and adhere to aggressive deadlines
• High level thinking and problem solver
• Organised and detailed
• Client orientated

Reporting Responsibilities

• Controller Month end report
• WIP management
• Transit times KPI
• POD tracking- daily
• Claims register
• Demurrage schedules- After project complete sent to client
• ISO audit samples
• All Project Documents must be saved on Shared Folder
• ISO audit samples
• All Project Documents must be saved on Shared Folder