Accounts Payable Specialist

Description

Responsible for maintaining adequate and complete records on all money spent in the daily operation of Asbury Theological Seminary including paying of all invoices in an accurate and timely manner as well as keeping permanent records of such transactions.The Accounts Payable employee keeps all payment records up to date by filing information where it can easily be retrieved for future reference including the annual audit.

1. Gather payment/refund requests

• Assembles all vendors' statements, invoices, internal payment request, and other documents as needed. Verifies the validity of each by checking dates, amounts due, coding, and approvals.
• Contacts personnel in the reconciliation of all discrepancies.
• Verify vendor information including address and internal identification number. Create and maintain accurate records of each vendor within both our internal system and our third-party system.
• Gather all student payment requests via email

1. Process payments

• Process a high volume of payments accurately and efficiently
• Differentiate between different payment types, i.e. paper check, third-party payment, wire transfer, ACH/direct deposit
• Reconcile vendor statements monthly
• Calculate, verify, and process all student refund requests

1. Maintain organized filing systems

• Continually update Excel files for all utilities and pay-by-statement accounts
• Keep track of any monies given for staff, faculty, and third-party travel in advance of an event

1. Other Responsibilities

• Assists with a variety of accounting assignments including, but not limited to, account reconciliations and report preparation
• Assists in the compilation of annual Assessment reporting
• Performs other similar job-related duties and projects as assigned
• Contacts and advises personnel in the reconciliation of discrepancies between account numbers, invoices, and other matters
• Communicates with staff, faculty, and third parties regarding payments and reimbursement as needed

Qualifications

1. Associate of Arts Degree in Business Administration or Accounting
2. One year general accounting clerical experience