Admin Assistant

We’re an award-winning global outsourcer providing contact center and back office services on behalf of our global clients. Come work at a place where innovation and teamwork come together to support the most exciting missions in the world!

Administrative duties to be covered remotely

• Requesting a candidate who is experienced in Property me and having worked in administration in Real Estate in Victoria, Australia. Preferably in sales administration/reception.
• Monday – Thursday from 9.00am – 5.30pm / Friday from 9.00am – 5.00pm

Programs to use/be trained in

• Property me – Sales & Property management (online self-paced training available)
• Zenu – Uploader for changes to websites including realestate.com, Pagan Real Estate website & domain.com
• First AML – AML compliance software
• ▪
• Emailing of property contracts – Arranging contracts for properties once listed for sale through their representative & sending contracts to representatives once sold.
• ▪
• Responding to confirmation of deposit held emails from representatives.
• ▪

Sales files to be entered onto Property Me and RP office

• Creating sales file cover sheet once authority signed
• Putting property files on system for sale initially to receipt deposits/enter in bills paid before sold.
• Updating files once unconditional with sales figure entries in anticipation of settlement.
• AML assistance – at the time of figure entry (when unconditional) the AML compliance check is due to be sent to the buyers for completion.
• Emailing sales agent’s 1 week before settlement requesting account sale approval and following up bank account details and requesting keys to be prepared.

• ▪
• Answering of phone calls and transferring and distributing messages as required
• ▪
• Social media accounts (uploading new content)
• ▪
• Use of Canva program to create marketing material for use on social media channels and sales appraisals
• ▪
• Coordination of sales marketing including ordering of sales/lease boards, brochures.
• ▪
• Uploading sales internet advertisements on Zenu and open times uploaded weekly on Monday’s) & newspaper advertisements as required (not as frequent)
• ▪
• Assisting property management team with open times
• ▪
• Assisting property management team with rental reference requests
• ▪
• Assisting with monthly commercial invoicing
• ▪
• Aiding sales team, property management team, administrative staff and management as requested
• ▪
• Daily sales banking reconciliation – Banking sheet to be downloaded and emailed to be processed each day. Receipts to be emailed.
• ▪
• My Connect connections once sale unconditional
• ▪
• Sales agent Letters – sales marketing letter creation with these letters scanned back to Pagan for printing
• ▪
• Sending tenant notices of open for inspections
• ▪
• Return to sender excel document update, team to email PDF list to update database
• ▪
• Log it out management of key system
• ▪
• Join the A-Team and experience the A-Life!