TA Support-SUPPORT SERVICES-HR

Role & responsibilities

Recruitment Operations & Coordination

• Maintain and update recruitment trackers on a real-time basis.
• Monitor hiring status, offer status, joining pipeline, and vacancy trackers.
• Coordinate with recruiters, hiring managers, and candidates throughout the hiring process.
• Ensure timely closure of recruitment-related activities within defined timelines.

Candidate Documentation & Verification

• Follow up with selected candidates for submission of required documents.
• Verify completeness and accuracy of candidate documents.
• Coordinate background verification and reference check processes.
• Track pending documents and ensure closure before onboarding.
• Create and maintain candidate records in HRMS, ATS, or recruitment systems.
• Ensure accurate capturing of personal, educational, employment, and compensation details.
• Maintain digital and physical recruitment records as per company guidelines.
• Conduct employment reference checks for shortlisted candidates.
• Verify employment details, roles, responsibilities, and professional conduct from previous employers/references.
• Prepare reference check reports and escalate discrepancies, if any.
• Maintain confidentiality throughout the verification process.

Candidate Profile Creation

Reference Checks

Offer Management

• Prepare offer letters and compensation-related documents as per approved salary structures.
• Ensure necessary approvals are obtained before offer release.
• Coordinate offer discussions and address candidate queries.
• Track offer acceptance and provide regular updates to stakeholders.
• Maintain offer-to-joining MIS and reports.

Onboarding Coordination

• Coordinate pre-boarding activities for candidates.
• Share onboarding schedules, joining instructions, and documentation requirements.
• Liaise with HR Operations, IT, Admin, Payroll, and Business Teams for seamless onboarding.
• Ensure all onboarding documentation is completed before joining.

Joining Formalities

• Facilitate candidate joining formalities on the date of joining.
• Coordinate for employee code generation
• Ensure smooth transition of new hires to business teams.

MIS & Reporting

• Generate recruitment MIS, hiring dashboards, and status reports.
• Maintain records related to requisitions, interviews, offers, and joinings.
• Ensure data accuracy and timely reporting to management.
• Support recruitment audits and compliance requirements.

Preferred candidate profile

• Accuracy of recruitment trackers and MIS.
• Timely completion of documentation and reference checks.
• Offer letter turnaround time.
• Offer-to-joining conversion rate.
• Onboarding and joining process compliance.
• Recruitment data quality and audit readiness.