Freelance Agency Producer

WHAT YOU’LL DO

• Draft and present internal and external communications, including solid presentation decks, strategic positioning emails, and client-facing project recaps
• Build client relationships by managing production focused calls and presentations, ensuring all stakeholders are aligned on project health and delivery
• Negotiate with vendors to secure optimal pricing and capabilities, maintaining professional relationships that benefit the agency
• Own and manage budgets for content and experiential, overseeing the lifecycle from initial estimate to final reconciliation
• Strategize vendor selection by integrating budget constraints with creative requirements to provide thoughtful, data backed vendor recommendations
• Mentor junior team members by serving as their day-to-day point of escalation, coaching them through complex tasks until they achieve autonomy
• Manage External Partners throughout the project lifecycle, including onboarding, communications, budget tracking, and delivery timing
• Prioritize your workload by aligning personal and team to-do lists with broader business and project priorities
• Identify potential production hurdles well in advance and present multiple actionable, well vetted solutions to management
• Maintain master timelines with high accuracy, proactively informing the broader team of any downstream implications of schedule shifts
• Ensure all work is signed off at the right stages by the correct team members and partners
• Leverage AI to generate first drafts of production briefs, SOWs, and vendor RFPs
• Identify opportunities to optimize team workflows through emerging AI tools and trends
• Physically attending shoots and understanding this role may consist of 25% travel

REQUIREMENTS FOR THIS ROLE

• 4+ years of experience in production, social agency experience preferred
• Familiarity with agency turn-around times and ways of working with a good understanding of the dynamics of agency processes, and enjoy the pace and challenges this brings
• Detail oriented with great time management skills and experience working with budgets
• Proactive nature and problem solving skills, with the ability to mitigate issues as soon as they are identified, propose creative solutions, and know when to escalate issues
• Confident when presenting to and managing expectations for external clients
• Ability to populate and manage complex budgets with minimal oversight
• Advanced knowledge of Google Workspace (Docs, Sheets, Slides) and project management tools (Mothership/Airtable)
• Expertise in using Gemini for data analysis in Sheets and drafting complex legal/production documents