Space Coordinator

We are seeking a detail-oriented and proactive Space Coordinator to act as the
primary workspace partner for assigned Product Areas (PAs). In this role, you will
bridge the gap between team leaders and Workplace Planning, ensuring our
physical environments adapt seamlessly to team growth, headcount changes, and
daily operational needs. You will manage seat allocations, drive floor plan
accuracy, and support office moves while delivering exceptional client service.

Benefits:

ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM 2025 Employee Benefits | Staff and Management Team Members
Client Engagement & Product Area Partnership
● Serve as the primary point of contact for managers within assigned PAs,
understanding unique team dynamics, daily workflows, and equipment
requirements.
● Work directly with team leaders to collect projected headcount information
and report accurate data back to the Workplace Planning (WPP) team.
● Act as a liaison between leadership and seat assignment requestors to
evaluate requests and manage efficient allocation paths.
Space & Occupancy Management
● Conduct routine space audits and field verifications to guarantee seating
assignments and floor plans remain 100% accurate; report any
discrepancies to WPP.
● Identify and designate seating placements for new hires and internal
transfers.
● Escalate capacity constraints, bottlenecks, and broader planning issues to
WPP proactively.
● Collaborate with Occupancy Planners on block plans, restacks, and larger
scale projects by gathering team location/adjacency data and updating the
"people mover" system.
● Coordinate small team moves, desk changes, and localized shifts with
Occupancy Planning.
Operations & Move Execution
● Support end-to-end move execution and perform post-move validation
checks.
● Partner with cross-functional (xFN) teams—such as Facility Management
(FM)—to address workspace requests, including adjustments for acoustic
panels and other minor environment upgrades.
Strong Organization & Detail Orientation: Exceptional capability to manage
multiple floor plans, seating charts, and headcount forecasts with absolute
precision.
● Exceptional Client Engagement: Proven communication and interpersonal
skills to build rapport with managers, handle allocation requests tactfully,
and provide white-glove support.
● On-Site Agility: Comfortable walking office sites regularly, performing
physical audits, and verifying spatial layouts in person.
● Cross-Functional Collaboration: Ability to partner effectively with
Occupancy Planning, Workplace Planning, and Facility Management teams.
Shuffles - working with managers and identifying where to place people, working
back and forth with managers. Identifying headcount
New Hire Process - Seating people, understanding where people need to be
seated and where they need to be adjacent to others.
Should be subject matter experts for “everything seating”, approvals, “homework”,
being POC for Admins for anything that the team needs space-wise. ABP helps
flag major things that happen but SCs coordinate small day to day things
Accessibility and wayfinding - First POC for all space questions and navigation,
provide a hands on support for people who need accommodations, close working
relationship and excellent customer service. Understanding ins and outs of
individuals needs
Understanding team special needs - Cabinets, storage, data and ports (specifics),
and power needs, adjacencies, spatial needs (SF of each elements, etc)
Audits and space data consistency:
Audits: waydesking checks, furniture audit, clean and well used space, sound
proofing
Proactive space audits to flag before PAs have to submit a ticket.
First line of response to either fix low level tech issues or know how to triage
Can tackle things that are small and don’t need approvals.
Ambassador of the space - Answer any questions, help to support immediate
issues