Executive Administrative Coordinator

Executive Administrative Coordinator

Our team members advance our mission and exemplify excellence, compassion, teamwork, and purpose in all that they do. Indiana University Health is seeking individuals who embody these values to join our Physician Admin team in the role of Executive Administrative Coordinator.

We are seeking an experienced, value driven, and proactively minded executive administrative professional to provide comprehensive support to the Vice President - Chief Human Resources Officer and Medical Group CFO.

Key Relationships

• Reports to: Vice President – Chief Human Resources Officer
• Direct reports: None
• Shift:Full time, Monday – Friday, onsite

Location: Indianapolis, IN

The Scope

This role provides executive administrative support to the VP-CHRO and Medical Group CFO, including

• Managing complex, high volume calendar management with high autonomy, foresight, and sound prioritization judgment
• Coordinating meetings, events, and logistics across a large and matrixed organization
• Preparing and managing detailed travel arrangements, processing invoices and expense approvals, and handling inquiries and requests as directed
• Preparing Board of Director documents and managing materials for top level executive leadership
• Owning one large ongoing monthly project for the Physician and APP Recruitment team
• Assuring accuracy and availability of office records, files, resource data, reports, and basic budget oversight
• Covering for fellow administrative team members and serving as a collaborative

Candidate Qualifications

• Candidates for this position will be evaluated according to the following criteria and competencies.
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• Bachelor's degree or equivalent years of experience required.
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• Requires 5-7+ years of relevant experience.
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• Experience with matrix organization and complex work environment preferred.
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• Requires experience with Board of Director document preparation / materials management for top level executives.
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• Requires strong proficiency in MS office (Word, PowerPoint, Excel).
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• Requires progressive experience in receiving, analyzing, and interpreting complex data and information.

The “DNA” for Success

Genuinely Kind: The team has a culture of warmth and mutual support, and it is protected fiercely.

Professionally Assertive: You advocate for yourself, communicate directly, and do not shrink from difficult conversations

Team First, Always: When a colleague is overwhelmed, you cover without being asked and without keeping score.

Proactively Minded: You see the gap before they do and you fill it. You offer to take things on rather than waiting to be assigned.

Detail Oriented and Accurate: From board materials to expense reports to complex calendar coordination, the quality of your work reflects the credibility of the leaders you support.

Indiana University Health is unlike any other healthcare system and we're looking for team members who share the things that matter most to us. IU Health leaders play a crucial role in advancing the mission of our organization and inspiring teams to make a meaningful difference in the lives of patients. As one of Indiana’s largest employers and the most comprehensive medical system in the state, our vision is to lead the transformation of healthcare through quality, innovation and education, and make Indiana one of the nation’s healthiest states.

IU Health is the largest health system in Indiana with nearly 40,000 team members, 15 hospitals and $8.64 billion in operating revenue. The system’s programs in cancer, cardiovascular, neuroscience, orthopedics, pediatrics and transplants have received national recognition for quality patient care. IU Health, in partnership with the Indiana University School of Medicine, bring together highly skilled physicians, researchers, and educators into close collaboration to provide world-class care for children and adults and improve the health of patients and communities across Indiana.

Indiana University Health is dedicated to a fair hiring process and is committed to equal opportunity and nondiscrimination for all individuals, regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, gender identity, expression, sexual orientation, or veteran status.