WPEP - Administration Assistant - Dingle

This 6 month work placement opportunity has been created for an individual to gain practical work experience while supporting the day-to-day activities of a busy community-based organisation in Dingle.

This role offers a mix of administrative support and practical involvement in office and event activities.

Main Duties and Learning Areas

The participant will learn and assist with

Office Administration

• Answering the phone and taking messages
• Checking emails and forwarding or responding as required
• Sorting and distributing daily post
• Creating simple posters or event notices using MS Word, Publisher or Canva

Meetings & Organisation

• Supporting the scheduling of meetings and events
• Sending meeting invitations and updating diaries
• Attending meetings with a mentor to understand how the organisation operates

Community & Event Support

• Meeting and greeting visitors and clients
• Coordinating people coming in and out of the building
• Supporting community activities and small events
• Setting up rooms for meetings and events (arranging chairs, tables and equipment as needed)
• Assisting with event setup and tidy-up afterwards

Daily allocation of the above tasks will vary depending on the needs of the organisation. This is a practical, hands-on placement in an active environment and will suit someone who is organised, reliable,willing to learn and comfortable with both office-based and on-site tasks.

Training

• This is a training and work experience opportunity. No previous experience is required.
• Participants are eligible to complete the WPEP QQI Work Experience Module, developed by the Education & Training Boards in collaboration with the Department of Social Protection.

Formal Training (20 hours)

• MS 365
• MS Outlook
• MS Teams

Informal Training includes

• Company induction (including Health & Safety)
• Overview of the organisation
• Phone system training
• Introduction to the company IT system
• How to set up meetings on MS Teams & Outlook calender

NEWKD is an equal opportunity employer that promotes diversity and inclusion in the workplace.