Executive Assistant

<p>Optima Dermatology is a high-growth, provider-first dermatology group. We have 25 locations (and growing!) across New Hampshire, Maine, Massachusetts, Indiana and Ohio. Our headquarters is in Portsmouth, NH.</p>
<p><strong>Position Details:</strong></p>
<p>We are looking for an experienced Executive Assistant to perform a wide range of administrative, coordination, and research tasks in support of Optima's five-member executive team. This is a full-time position based in Portsmouth, NH.</p>
<p><strong>Key Responsibilities:</strong></p>
<ul>
<li>Manage complex calendars and scheduling across five-member executive team</li>
<li>Coordinate, prepare, and organize leadership retreats</li>
<li>Make travel and accommodation arrangements</li>
<li>Manage expense and receipt classification for the executive team in Ramp</li>
<li>Assist with coordination and tracking of company events</li>
<li>Conduct recurring and ad hoc research projects to support market intelligence, competitive analysis, and business development</li>
<li>Input, maintenance, and reporting of contacts/records in the company’s CRM</li>
<li>Act as an office manager by keeping up with office supply inventory</li>
<li>Greet planned visitors/meeting attendees at the corporate HQ. Organize food and drink accommodations for the meeting, if applicable</li>
<li>Triage and respond to miscellaneous requests from key stakeholders</li>
</ul>
<p><strong>Qualifications:</strong></p>
<ul>
<li>3+ years as an Executive Assistant</li>
<li>Technologically savvy</li>
<li>Experience with Project Management systems, CRM (Salesforce), Asana, and other applications</li>
<li>Excellent MS Office skills (Outlook, Word, Excel, PowerPoint)</li>
<li>Excellent, highly professional written and verbal communication skills</li>
<li>Outstanding organizational and time management skills, with demonstrated ability to prioritize across multiple senior stakeholders</li>
<li>Proactive problem-solver who anticipates issues, follows through to closure, and operates with minimal supervision</li>
<li>Must be able to complete tasks with accuracy and attention to detail</li>
<li>Ability to effectively present information to senior management</li>
<li>Discretion and confidentiality</li>
</ul>
<p>This role is based in Portsmouth, NH. Hybrid with majority in-office presence.</p>