Biomedical Manager

• Manage the hospital’s complete inventory of biomedical and medical equipment.
• Ensure medical equipment is installed, tested, commissioned, maintained, calibrated, and operated in accordance with applicable requirements.
• Develop and monitor preventive maintenance and calibration schedules.
• Ensure timely corrective maintenance and minimize equipment downtime.
• Monitor equipment performance, reliability, utilization, and service history.
• Establish appropriate processes for equipment condemnation, decommissioning, disposal, and replacement.
• Maintain accurate biomedical equipment asset records and maintenance documentation.
• B. Preventive & Corrective Maintenance
• Plan and supervise preventive maintenance activities for medical equipment.
• Monitor breakdown calls and ensure timely response and resolution.
• Prioritize critical equipment failures based on patient safety and operational requirements.
• Investigate recurring equipment faults and implement corrective measures.
• Review maintenance history and identify equipment requiring replacement or major repair.
• Ensure appropriate testing is completed before repaired equipment is released back into clinical service.
• C. Equipment Procurement & Commissioning
• Support clinical departments and Procurement in identifying appropriate medical equipment.
• Participate in technical evaluation of quotations, tenders, and equipment proposals.
• Review technical specifications, warranties, maintenance requirements, consumables, accessories, and service contracts.
• Coordinate equipment delivery, installation, testing, commissioning, and user acceptance.
• Ensure required documentation, manuals, certificates, warranties, and training records are obtained.
• Support hospital expansion, renovation, and new clinical service projects involving medical equipment.
• D. Regulatory Compliance & Patient Safety
• Ensure biomedical engineering activities comply with applicable healthcare regulations, accreditation requirements, hospital policies, and manufacturer recommendations.
• Maintain documentation required for internal and external inspections and accreditation audits.
• Ensure calibration and preventive maintenance certificates are current and traceable.

Controlled Document ADM-HRF-24-R01

• Support investigations relating to medical-device incidents, failures, or patient-safety concerns.
• Coordinate necessary corrective actions, safety notices, recalls, and field-safety actions concerning medical equipment.
• Participate in hospital quality, risk management, and patient safety initiatives.
• E. Vendor & Contract Management
• Manage relationships with medical equipment manufacturers, suppliers, and service providers.
• Monitor Annual Maintenance Contracts (AMC), Comprehensive Maintenance Contracts (CMC), warranties, and service-level agreements.
• Evaluate vendor/service-provider performance against agreed response times and service standards.
• Verify service reports and ensure corrective actions are appropriately closed.
• Support negotiation and renewal of maintenance contracts in coordination with Procurement and Finance.
• Identify opportunities to reduce maintenance expenses without compromising equipment quality or patient safety.
• F. Team Management
• Lead, supervise, and develop Biomedical Engineers and Technicians.
• Allocate responsibilities and monitor daily departmental activities.
• Establish departmental objectives, KPIs, and performance standards.
• Conduct staff competency assessments, coaching, training, and performance reviews.
• Ensure appropriate duty coverage and escalation arrangements.
• Encourage a culture of accountability, quality, safety, teamwork, and continuous improvement.
• G. Asset & Budget Management
• Maintain an accurate and updated medical equipment asset register.
• Prepare annual biomedical operational and capital expenditure requirements.
• Monitor maintenance expenditure, spare-parts costs, contracts, and equipment replacement costs.
• Develop medical equipment replacement plans based on age, condition, utilization, serviceability, safety, and lifecycle cost.
• Assist management with CAPEX planning and prioritization of medical equipment investment.

Ensure proper documentation of

• Preventive maintenance
• Corrective maintenance

Calibration

• Equipment breakdowns
• Service reports
• Equipment commissioning
• Asset transfers
• Equipment disposal
• Vendor activities
• Warranty and contract status
• Prepare monthly and periodic biomedical engineering reports.
• Present department performance information and equipment risks to management as required.
• Maintain documentation in the hospital's CMMS/asset management system where applicable.

1. Key Performance Indicators (KPIs)

The Biomedical Manager may be evaluated against

Preventive Maintenance compliance rate

Controlled Document ADM-HRF-24-R01

• Calibration compliance rate
• Medical equipment uptime/availability
• Equipment breakdown frequency
• Average response and repair turnaround time
• Percentage of overdue maintenance activities
• Equipment-related incident rate
• Vendor/SLA compliance
• Maintenance cost against approved budget
• Accuracy of biomedical asset inventory
• Audit/accreditation compliance
• Timely closure of corrective and preventive actions
• Staff competency and training compliance
• Manage the hospital’s complete inventory of biomedical and medical equipment.
• Ensure medical equipment is installed, tested, commissioned, maintained, calibrated, and operated in accordance with applicable requirements.
• Develop and monitor preventive maintenance and calibration schedules.
• Ensure timely corrective maintenance and minimize equipment downtime.
• Monitor equipment performance, reliability, utilization, and service history.
• Establish appropriate processes for equipment condemnation, decommissioning, disposal, and replacement.
• Maintain accurate biomedical equipment asset records and maintenance documentation.
• B. Preventive & Corrective Maintenance
• Plan and supervise preventive maintenance activities for medical equipment.
• Monitor breakdown calls and ensure timely response and resolution.
• Prioritize critical equipment failures based on patient safety and operational requirements.
• Investigate recurring equipment faults and implement corrective measures.
• Review maintenance history and identify equipment requiring replacement or major repair.
• Ensure appropriate testing is completed before repaired equipment is released back into clinical service.
• C. Equipment Procurement & Commissioning
• Support clinical departments and Procurement in identifying appropriate medical equipment.
• Participate in technical evaluation of quotations, tenders, and equipment proposals.
• Review technical specifications, warranties, maintenance requirements, consumables, accessories, and service contracts.
• Coordinate equipment delivery, installation, testing, commissioning, and user acceptance.
• Ensure required documentation, manuals, certificates, warranties, and training records are obtained.
• Support hospital expansion, renovation, and new clinical service projects involving medical equipment.
• D. Regulatory Compliance & Patient Safety
• Ensure biomedical engineering activities comply with applicable healthcare regulations, accreditation requirements, hospital policies, and manufacturer recommendations.
• Maintain documentation required for internal and external inspections and accreditation audits.
• Ensure calibration and preventive maintenance certificates are current and traceable.

Controlled Document ADM-HRF-24-R01

• Support investigations relating to medical-device incidents, failures, or patient-safety concerns.
• Coordinate necessary corrective actions, safety notices, recalls, and field-safety actions concerning medical equipment.
• Participate in hospital quality, risk management, and patient safety initiatives.
• E. Vendor & Contract Management
• Manage relationships with medical equipment manufacturers, suppliers, and service providers.
• Monitor Annual Maintenance Contracts (AMC), Comprehensive Maintenance Contracts (CMC), warranties, and service-level agreements.
• Evaluate vendor/service-provider performance against agreed response times and service standards.
• Verify service reports and ensure corrective actions are appropriately closed.
• Support negotiation and renewal of maintenance contracts in coordination with Procurement and Finance.
• Identify opportunities to reduce maintenance expenses without compromising equipment quality or patient safety.
• F. Team Management
• Lead, supervise, and develop Biomedical Engineers and Technicians.
• Allocate responsibilities and monitor daily departmental activities.
• Establish departmental objectives, KPIs, and performance standards.
• Conduct staff competency assessments, coaching, training, and performance reviews.
• Ensure appropriate duty coverage and escalation arrangements.
• Encourage a culture of accountability, quality, safety, teamwork, and continuous improvement.
• G. Asset & Budget Management
• Maintain an accurate and updated medical equipment asset register.
• Prepare annual biomedical operational and capital expenditure requirements.
• Monitor maintenance expenditure, spare-parts costs, contracts, and equipment replacement costs.
• Develop medical equipment replacement plans based on age, condition, utilization, serviceability, safety, and lifecycle cost.
• Assist management with CAPEX planning and prioritization of medical equipment investment.
• H. Documentation & Reporting

Ensure proper documentation of

• Preventive maintenance
• Corrective maintenance

Calibration

• Equipment breakdowns
• Service reports
• Equipment commissioning
• Asset transfers
• Equipment disposal
• Vendor activities
• Warranty and contract status
• Prepare monthly and periodic biomedical engineering reports.
• Present department performance information and equipment risks to management as required.
• Maintain documentation in the hospital's CMMS/asset management system where applicable.

1. Key Performance Indicators (KPIs)

The Biomedical Manager may be evaluated against

Preventive Maintenance compliance rate

Controlled Document ADM-HRF-24-R01

• Calibration compliance rate
• Medical equipment uptime/availability
• Equipment breakdown frequency
• Average response and repair turnaround time
• Percentage of overdue maintenance activities
• Equipment-related incident rate
• Vendor/SLA compliance
• Maintenance cost against approved budget
• Accuracy of biomedical asset inventory
• Audit/accreditation compliance
• Timely closure of corrective and preventive actions
• Staff competency and training compliance
• Bachelor’s Degree in Biomedical Engineering, Medical Engineering, Electronics Engineering, or a related engineering discipline.
•  Master’s Degree in Biomedical/Clinical Engineering, Healthcare Management, or a related field is an advantage.