Human Resources Assistant (50907)

DescriptionPosition Summary

The Human Resources Assistant provides administrative support to the Human Resources Manager in the day-to-day operation of Human Resources and workplace safety. This is a trainable, entry-level position focused on recruiting, onboarding, employee records, data entry, filing, scanning, safety documentation, and general administrative support.

Essential Duties and Responsibilities

Assist with recruiting activities, including posting open positions, reviewing applicants, scheduling interviews, and communicating with candidates.
Prepare interview materials, new-hire packets, orientation materials, and other employment documents.
Assist with new-hire onboarding and orientation, including tracking completion of required forms, policies, and training.
Enter and update employee information in Paycom and other company systems accurately and timely.
Maintain organized personnel files and ensure documents are properly filed, scanned, uploaded, and retained.
Assist with employment verifications, employee lists, reports, and routine HR correspondence as assigned.
Track required employee documents and follow up on missing or incomplete information.
Provide courteous administrative assistance to employees and direct questions requiring interpretation or decision-making to the Human Resources Manager.
Assist with recruiting events, employee events, company communications, and other HR projects.
Maintain confidentiality of employee, medical, and company information at all times.
Perform other HR administrative duties as assigned.

Safety Support Duties

Maintain safety training records, inspection forms, near-miss reports, corrective-action records, and other safety documentation.
Scan, upload, copy, file, and organize safety forms and supporting documents.
Assist with preparing safety signs, training materials, employee communications, and meeting documents.
Assist with Safety Committee meeting preparation, attendance records, meeting notes, and follow-up items.
Help maintain Safety Data Sheets, first-aid records, PPE records, and safety-related supply information as assigned.
Track completion of required safety training and provide reminders to employees and supervisors.
Immediately report safety concerns, incidents, or incomplete records to the Human Resources Manager or appropriate managerGeneral Statement

This job description is not intended to contain a complete listing of all duties, responsibilities, or activities required of the employee. Duties, responsibilities, and activities may change at any time with or without notice.