Assistant, Administration (Kuala Lumpur)

Responsibilities Provide general office administration, including document filing, record management, asset monitoring, and administrative operations. Ensure compliance with statutory requirements, safety and health regulations, industrial standards, and UEM Edgenta QSHE policies. Support Finance in payment and collection updates, invoice verification, and timely processing of payments. Assist the Facility Manager in managing vendors, contractors, and service providers, including monitoring performance against SLA and KPI requirements. Support cost management, vendor management, and operational processes to improve efficiency and maintain business profitability. Maintain up-to-date records of insurance, licences, compliance certificates, and other regulatory documents, and escalate any lapses or non-compliance. Support site operations, health and safety compliance, customer communications, incident management, and timely resolution of operational issues. Maintain comprehensive site records and systems, and assist the Facility Manager with reports, presentations, proposals, and operational analysis. Requirements Diploma or Degree in Business Administration, Facilities Management, Property Management, or a related field. Minimum 2–3 years of relevant experience in administration, facilities management, property management, or operations. Good knowledge of administrative processes, vendor management, compliance, and site operations.