Administrative Assistant

The Administrative Assistant provides high-level administrative and professional support to executive team members. This position enhances the effectiveness of these executives by executing a variety of complex administrative duties requiring sensitivity and discretion. The Administrative Assistant will be a professional who maintains poise in fast-paced situations and will be required to use independent judgment and initiative in the planning, organization and performance of confidential and time sensitive administrative assignments.

Responsibilities

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Plans, schedules and organizes the executive’s Outlook calendar and related business activities; coordinates day-to-day activities, manages schedule conflicts and challenges; provides daily itineraries.

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Works closely and effectively with the executives keeping them well informed of upcoming commitments and responsibilities, following up appropriately.

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Manages and plans heavy travel itinerary for the executives, key casino executives and key business partners, including all necessary arrangements and coordination of airfare, hotel accommodations and transportation.

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Serves as a diplomatic gatekeeper that effectively filters both internal and external calls, visitors and other inquiries.

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Manages flow of information through the office of the executive, maintaining confidentiality at all times.

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Resolves obstacles to success through clear plans of action and uses innovative problem solving and critical thinking approaches to recommend solutions.

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Composes, prepares and proofreads highly accurate correspondence, presentations and reports.

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Ability to work independently and exercise discretion and independent judgment related to assigned projects and tasks.

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Follows up with appropriate management on pending information and requests.

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Represents the executive in internal and external meetings, as necessary.

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Acts as a liaison for all visitors to the executive’s office including contacting and escorting as needed.

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Tracks financial expenditures, including receipt collection, reimbursement follow-ups, charge contesting and credit card reconciliation.

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Demonstrates the ability to initiate and perform effective research and follow up on a wide variety administrative and organizational tasks.

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Manages administrative projects, ensuring on-time completion and accuracy of information.

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Nurtures and supports internal and external vendor relationships.

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Performs other duties as assigned to support the efficient operation of the department.

The Administrative Assistant assumes other responsibilities, duties, tasks and assignments that contribute to the mitigation or response to any public health emergency. Performs other duties and projects, as requested.

Qualifications

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• Minimum of three (3) years related administrative experience required; Executive office experience preferred.
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• Experience working in a fast paced environment.
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• Ability to apply critical thinking skills, can multi-task, acts proactively and can manage multiple priorities simultaneously.
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• Ability to exercise personal initiative and anticipate the needs of key executives.
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• Proficiency in Microsoft Suite of Products – specifically Word, Outlook, PowerPoint and Excel.
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• Experience with internet web navigation applications and acquaintance with other business software.
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• Ability to perform efficiently in a fast paced, high demand environment.
• Palms, its affiliates and subsidiaries will make reasonable accommodations in compliance with applicable law.
• We are committed to making a work environment where the growth and well-being of our team members is the top priority. Join our team today!