Assistant, Administration (Kuala Lumpur)

Responsibilities

• Provide general office administration, including document filing, record management, asset monitoring, and administrative operations.
• Ensure compliance with statutory requirements, safety and health regulations, industrial standards, and UEM Edgenta QSHE policies.
• Support Finance in payment and collection updates, invoice verification, and timely processing of payments.
• Assist the Facility Manager in managing vendors, contractors, and service providers, including monitoring performance against SLA and KPI requirements.
• Support cost management, vendor management, and operational processes to improve efficiency and maintain business profitability.
• Maintain up-to-date records of insurance, licences, compliance certificates, and other regulatory documents, and escalate any lapses or non-compliance.
• Support site operations, health and safety compliance, customer communications, incident management, and timely resolution of operational issues.
• Maintain comprehensive site records and systems, and assist the Facility Manager with reports, presentations, proposals, and operational analysis.

Requirements

• Diploma or Degree in Business Administration, Facilities Management, Property Management, or a related field.
• Minimum 2–3 years of relevant experience in administration, facilities management, property management, or operations.
• Good knowledge of administrative processes, vendor management, compliance, and site operations.