Assistant(e) administratif(ve) M/W/X

Key responsibilities

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General office duties
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Creates and maintains file records, including electronic file records
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Creates survey databases, inputs data received and prepares analysis
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Prepares and organises meetings in Belgium and abroad, deals with arrangements, contact with the service providers (hotels/interpreters/translators, etc.) and liaises with the political team, other colleagues and the Finance manager, as well as outside organisations where appropriate
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Assists with projects
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Collates information and prepares documentation for meetings, actions, campaigns and publications where necessary
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Attends meetings and prepares minutes
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Drafts emails, invitations and other documents
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Deals with routine incoming calls/correspondence/requests for information as appropriate
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Sorts and prioritizes incoming correspondence and responds appropriately
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Responds appropriately to external contacts, maintenance of good and constructive relationships with representatives from various European institutions, employers' organisations, companies, etc.
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Maintains diaries
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Assists in making travel arrangements
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Maintains website pages
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Collaborates with other Administrative Secretaries in order to ensure the good functioning of the Secretariat
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Provides administrative support in preparation of the 2027 ETF Congress We are currently seeking to recruit an Administrative Assistant (Maternity cover) from November 2026 to June 2027. We are ready to offer a 6-months fixed-term contract with an attractive salary package. Extra-legal advantages include lunch vouchers of €8, hospitalisation insurance and a complementary pension scheme. In line with our commitment to support public transport as part of our #FairTransport campaign, we also offer coverage of public transport for daily commuting depending on the travel frequency.