Small Business Administrative Assistant 2

This position will require travel from Durant, Oklahoma to Daisy, Oklahoma.

Job Purpose or Objective(s): Leverages the time and provides general and administrative support by coordinating many daily activities and functions of the department through a thorough understanding of work methods, priorities, procedures and staff.

Primary Tasks

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• Greet guests, answer incoming calls, take messages, and route as needed.
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• Manage calendar and office activities, schedule appointments/meetings and coordinate arrangements for meetings, conferences, and travel.
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• Manage departmental requisitions, timekeeping data, and other daily business affairs.
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• Organize and expedite the flow of work through the department.
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• Prepare routine and non-routine special reports including gathering and summarizing sensitive and confidential data.
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• Establish, develop, and maintain highly confidential files and records.
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• Compose, type, and disseminate letters and correspondence.
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• Perform other duties as may be assigned.

Required Education, Skills and Experience

• Associate degree in business or a position-related field of study and five [5] years of progressive and comprehensive administrative support to a department-level manager, or seven [7] years of directly related experience in lieu of education.

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• Proficient in MS Outlook, Word, Excel, Power Point and the Internet

• Excellent written and spoken communication, interpersonal skills to influence individuals at all levels within and outside the organization

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• Ability to simultaneously manage multiple projects
• -
• Greet guests, answer incoming calls, take messages, and route as needed.
• -
• Manage calendar and office activities, schedule appointments/meetings and coordinate arrangements for meetings, conferences, and travel.
• -
• Manage departmental requisitions, timekeeping data, and other daily business affairs.
• -
• Organize and expedite the flow of work through the department.
• -
• Prepare routine and non-routine special reports including gathering and summarizing sensitive and confidential data.
• -
• Establish, develop, and maintain highly confidential files and records.
• -
• Compose, type, and disseminate letters and correspondence.
• -
• Perform other duties as may be assigned.

• Associate degree in business or a position-related field of study and five [5] years of progressive and comprehensive administrative support to a department-level manager, or seven [7] years of directly related experience in lieu of education.

• -
• Proficient in MS Outlook, Word, Excel, Power Point and the Internet
• -
• Excellent written and spoken communication, interpersonal skills to influence individuals at all levels within and outside the organization
• -
• Ability to simultaneously manage multiple projects