Executive Administrator 90120

The Executive Administrator provides strategic executive and administrative support to the Chief Executive Officer, Executive Leadership Team, and Board of Directors. The role serves as a trusted partner responsible for coordinating executive operations, managing Board governance activities, facilitating communications, overseeing administrative support services, and ensuring the efficient execution of critical business activities.
This position requires exceptional judgment, discretion, organizational capability, and the ability to manage complex priorities in a fast-paced, highly confidential environment. The Executive Administrator directly supervises the Executive Assistants and provides leadership and oversight of executive support resources and administrative processes across the organization.

• Manage complex Executive calendars, meeting schedules, executive correspondence, and key business priorities. Prepare, coordinate, and enhance presentations, reports, and executive communications.
• Serve as a trusted liaison between executives, stakeholders, and external partners while maintaining strict confidentiality.
• Coordinate Board and Committee meetings, including agendas, materials, governance documentation, and meeting logistics. Administer Board materials through governance platforms.
• Manage travel arrangements for Executives and Board members, including itineraries, accommodations, visas, and transportation.
• Manage Executive and Board expense reporting processes and related administrative activities.
• Coordinate purchase orders, procurement requests, and vendor engagements supporting executive operations.
• Coordinate corporate sponsorships, conference participation, and strategic business events.
• Coordinate administrative coverage, workload prioritization, and service delivery across supported functions.
• Provide direct supervision and leadership to the Executive Assistants, including performance management, employee development, workload allocation, administrative coverage, and workforce planning.
• Perform other duties consistent with the level and responsibility of the position.

Knowledge and Experience:
Essential

• Exceptional organizational and project management skills.
• Strong interpersonal and stakeholder management capabilities.
• Excellent written and verbal communication skills.
• High degree of professionalism, confidentiality, and sound judgment.
• Ability to manage multiple priorities and competing deadlines.
• Advanced proficiency with Microsoft Office 365 applications.
• Strong attention to detail and commitment to quality.
• Ability to work independently and anticipate executive and business needs.
• Significant experience providing executive-level administrative support to C-suite executives and Boards of Directors.
• Experience managing complex travel arrangements, executive events, and stakeholder communications.

Desired

• Previous supervisory or team leadership experience.
• Experience utilizing Board management and document management systems.
• Experience in offshore, energy, or oil & gas industries.

Minimum Requirements

• High school diploma or equivalent required.

Preferred

• Associate's or Bachelor's degree in Business Administration, Communications, or a related field preferred.