Billing Coordinator

Cozen O'Connor is seeking a highly organized and detail-oriented Billing Coordinator to join the Firm's Finance Department. This is a hybrid position based in our Philadelphia office and offers an opportunity to play a critical role in supporting the Firm's billing operations, client service, and revenue cycle management.

• Prepare and distribute monthly pre-bills and ad hoc billing submissions in accordance with client and attorney requirements
• Review and process narrative revisions, time adjustments, and cost corrections to ensure billing accuracy and compliance
• Generate and finalize client invoices in a timely and accurate manner
• Prepare LEDES and other electronic billing file formats to meet client-specific e-billing requirements
• Submit invoices through various electronic billing platforms and vendor portals
• Monitor invoice submissions, resolve transmission issues, and ensure successful delivery and acceptance of e-bills
• Maintain accurate records of client billing guidelines, outside counsel guidelines (OCGs), and billing requirements
• Establish and maintain client-specific rate structures, exception rates, and billing arrangements within the Firm's financial systems
• Manage an assigned portfolio of attorneys and clients by maintaining current billing preferences, proforma status, billing schedules, and special client requirements
• Partner with attorneys, legal assistants, and finance team members to address billing inquiries and support the timely completion of billing activities
• Identify and escalate billing issues that may impact invoice submission, client compliance, or revenue realization
• Demonstrated ability to manage a high-volume workload, prioritize competing deadlines, and adapt to changing business demands
• Proficiency in Microsoft Office Suite, including Microsoft Excel and Word
• Experience with legal billing software, preferably Aderant, and electronic billing platforms is strongly preferred
• Strong written and verbal communication skills with exceptional attention to detail and accuracy
• Ability to work independently while collaborating effectively within a team environment
• Proven organizational, analytical, and problem-solving skills
• Ability to maintain professionalism and provide exceptional service when interacting with clients, attorneys, paralegals, and administrative staff
• High school diploma or GED required

Prior law firm billing experience preferred
The anticipated salary range for this position is $60,000 to $85,000. This range represents the Firm's good-faith estimate of potential compensation at the time of posting. Actual compensation will be determined based on several factors, including relevant experience, qualifications, skills, and geographic location.