Receptionist, Administration

Position Description

The Receptionist is responsible for providing front-of-house support, coordinating in-house events, managing deliveries and mail, and supporting general administrative and facilities tasks. This role ensures a welcoming environment for visitors and guests, maintains smooth daily operations, and supports the overall efficiency of the office. This is a key role that involves interaction with both internal teams and external stakeholders.

Key Areas of Responsibilities

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Reception duties: visitor booking into the 8BG portal, meeting room management, answering phones and greeting guests, ensure rooms are cleared after meetings and manage comfort levels of the rooms

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Coordinate with Roadshow team on in-house events: Access Days, CLSA U, Group lunches

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Receiving deliveries – (water, soft drinks, cereal) from loading bay

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Distributing and collecting mail, franking post, booking couriers/DHL, loading bay booking for deliveries and raising permits

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General administration/facilities assistance

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Support with ordering of supplies and consumables for the office

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Other ad hoc duties as required.

Requirements

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• Good written and verbal communication skills
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• Previous experience within a reception/office environment
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• Practical approach to problem solving
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• Sound technical skills
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• Good Interpersonal / communication skills
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• Cost awareness
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• Good team player
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• Required to comply with company procedures and policies
• Stay informed on CITIC CLSA Job Opportunities
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