Coordinator - Inspections, Safety, & Risk Management

JOB SUMMARY

Under the supervision and guidance of the Manager of Safety & Security, the Safety Coordinator is responsible for overseeing comprehensive safety and security programs. This role plays a critical part in promoting a culture of safety by conducting risk assessments and safety inspections, maintaining records, generating reports, providing education on safety regulations, enforcing compliance, and supporting incident investigations. This role collaborates with cross-functional teams, including Core Safety Team, Technology, Human Resources, and Quality & Risk Management.

This will be a full-time (40 hours) position, on a Monday-Friday, 8:00am-4:30pm schedule.

ESSENTIAL JOB FUNCTIONS

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Implementsafetyprogramsthataremeanttopreventinjuries,fires,orotherworkplace incidents.

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Scheduleandoverseeworkplaceinspectionstoidentifyandaddresspotentialsafetyhazards in order to meet internal Environment of Care (EOC), funder and regulatory, and code compliance requirements.

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Trackparticipationinsafetytrainingprograms andeducateemployeesonsafeworkingpractices, proper equipment operation, and emergency procedures.

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Support and conductinvestigations ofincidentsandaccidents;gatherandanalyze dataand recommend improvements.

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Prepareandsubmitaccidentreportsinaccordancewithapplicableregulatoryrequirements.

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EnforcepoliciesandproceduresonanagencywidebasisandbyareaasdirectedbyManagerof Safety & Security and the Director of Property.

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Ensuretheavailability,readinessandproperuseofrequiredaccidentpreventionprocedures,safety and fire prevention equipment, personal protective equipment (PPE), devices, and first aid supplies.

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Maintainrecordsonsafetyinspections,andinventoryofsafetyandfireequipmentanddevices.

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Assistinthedevelopment,implementation,andcommunicationofemergencyresponseplans.

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Conductsafetyauditsandriskassessments.Identify,implementandenforcepreventative measures.

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Supportinvestigationsofincidents;preparereportsonoccurrencesandprovidestatistical information to designated leadership, Director and Core Safety team.

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Participateintheannualagencyriskassessmentprocess.

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Maintainknowledge of existingsafetycodesandregulationsandkeepabreastofupcoming changes.

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Provideassistancetootherdepartment’svariouscodecompliance regulations.

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RespondtoemergenciesandsupportIncidentCommanderrole as assigned. Emergenciesmayincludeintruder, fire, evacuation, lock-down, lock-out.

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Establishandmaintainrelationshipswithkeycommunitystakeholdergroupsincludingneighbors and fire, life, and safety authorities.

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MonitorGPStracking,collect data, preparereports, and conduct vehicle inspections.

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Whilethisjobdescriptioncoversmanyaspectsoftherole,employeemayberequiredtoperform other duties as assigned.

EDUCATION & EXPERIENCE

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• Associate’s degree or equivalent experience in safety, security or related field required
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• Minimum 3 years of experience required of safety, risk, safety software, and/or digital record keeping, compliance and reporting.

SPECIAL REQUIREMENTS

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• Unrestricted, valid NYS driver’s license for minimum of 1 year with a clean driving record and minimum insurance coverage that meets agency standards.
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• CPR certification required or obtained within 60 days of hire.

KNOWLEDGE, SKILLS & ABILITIES

In addition to demonstrating the Hillside Professional Competencies of Communicates Effectively, Personal Excellence, Cultural Competence, Builds and Leverages Relationships and Optimizes Decision Making, the following occupational competencies must be demonstrated:

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Knowledge of OSHA standards, and other applicable federal, state, and local safety laws.

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Understanding of hazard identification, job safety analysis, and root cause analysis.

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Ability to evaluate complex situations, assess risks, and make sound recommendations for safety improvements.

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Ability to collaborate with various departments and leadership to drive safety initiatives forward.

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Strong understanding of accident investigation procedures, documentation, and root cause analysis methodologies.

PHYSICAL DEMANDS & WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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Must be able to work a variable scheduling including evenings and weekends

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The following physical demands are required

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• Occasional sitting (up to 4 hours)
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• Occasional standing (up to 1 hour)
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• Occasional walking (up to 2.5 hours)
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• Occasional driving (up to 8 hours)
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• Continuous balancing (up to 8 hours)
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• Occasional balancing, bending, stooping, climbing, kneeling, pushing, pulling, reaching forward or down, reaching overhead, running, and twisting (up to 2.5 hours)
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• Weekly lifting up to 50 lbs. (community-based staff may be required to lift an empty wheelchair weighing up to 50 lbs.), 10-15 lbs. on a daily basis
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• Weekly carrying up to 55 lbs. approximately 10-100 ft., 10-15 lbs. on a daily basis
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• Manual dexterity is required, including the frequent ability to grasp in both hands and continuous use of fine manipulation skills in both hands (approximately 1-2.5 hrs.)
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• Occasional exposure to dust, fumes, gases or chemicals is apparent.
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• Protective clothing or equipment required: Close toed shoes; Protective Shields, Universal Precaution PPE, Gloves for toileting and food preparation
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• Ability to change positions as needed
• $62,500 minimum pay rate, $82,000 Maximum pay rate, based on experience.