Onsite Community Manager

About the Role:

We are seeking an experienced and highly organized Onsite Community Manager to oversee the daily operations of a residential condominium association. The Community Manager will serve as the primary liaison between the board of directors, homeowners, tenants, vendors, and contractors, ensuring smooth operations, financial oversight, and a positive living environment.

• Competitive salary: $70,000 - $80,000

Responsibilities:

Financial & Administrative

• Prepare and manage annual budgets; monitor variances and provide regular financial reports.
• Review, approve, and process invoices; ensure timely vendor payments.
• Coordinate annual audits, reserve studies, and insurance renewals.
• Prepare and distribute monthly management reports and board packets.
• Maintain accurate records including contracts, leases, insurance, compliance, and governance documents.

Board & Resident Relations

• Act as the primary liaison to the Board of Directors and Association members.
• Attend board and annual meetings, providing guidance on governance, compliance, and operations. Respond promptly to homeowner and tenant inquiries, maintaining strong customer service standards.
• Enforce community policies, bylaws, and regulations consistently and fairly.

Operations & Maintenance

• Oversee day-to-day property operations including building systems, common areas, and amenities.
• Conduct regular inspections to ensure maintenance, safety, and compliance standards are met.
• Solicit bids, negotiate vendor contracts, and supervise contractor and vendor performance.
• Manage capital improvement projects, renovations, and repairs, ensuring quality control and adherence to budgets and timelines.

Compliance & Risk Management

• Ensure compliance with local, state, and federal property management regulations.
• Handle insurance claims, incident reporting, and risk mitigation efforts.
• Maintain proper documentation of contracts, permits, inspections, and warranties.
• 3+ years of experience with HOA, condo, or community management
• Professional certifications (CMCA, AMS, CAM) required
• Bachelor’s degree in Business, Real Estate, or a related field preferred.
• Strong financial acumen and experience preparing and analyzing property budgets and reports
• Proficiency with property management software, including CINC, is a plus

Working Conditions:

• Occasional evening/weekend meetings and emergency response availability
• Physical ability to navigate properties, climb stairs, and lift up to 25 lbs.
• Comprehensive benefits package (health, dental, vision, retirement plan, PTO, professional development support).