Project Manager Administrator

Job Summary:
Crofton offers industry leading solutions above and below the waterline, combining
comprehensive expertise in all facets of commercial diving, marine construction and crane
rental & rigging. We execute all of our projects with safety and integrity. Crofton is a growing
company with a highly collaborative and dynamic work environment and with team members
who work vigorously to meet our customer’s needs. No two days are the same! Crofton is
seeking a Project Manager Administrator (PMA) to join our team.
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The PMA plays a crucial role in supporting project managers and project teams by handling
various administrative tasks. The ideal PMA will be highly organized and meticulous with the
ability to excel in a fast-paced work environment.
Duties/ Responsibilities:

• Maintain project documentation, including project plans, schedules, and status reports.
• Ensure all project documentation is organized, up to date, and easily accessible for the

team.

• Facilitate communication between project team members, stakeholders, and clients.
• Distribute project-related information, updates, and announcements to the relevant

parties.

• Help schedule/coordinate meetings, including sending out invitations and preparing

agendas.

• Enter project-related data into project management software or databases.
• Maintain and update project tracking systems to monitor progress and performance

indicators.

• Assist in monitoring project budgets and expenses.
• Process invoices and expense reports and ensure they are submitted and approved in a

timely manner.

• Help in coordinating resources, such as personnel, equipment, and materials, to support

project needs.

• Assist with scheduling and resource allocation to ensure that projects are adequately

staffed and resourced.

• Assist in identifying and tracking project risks and issues.
• Support the development of risk mitigation plans and monitor their progress.
• Generate regular reports on project status, budget, and other relevant metrics.
• Prepare presentations and reports for project stakeholders and management.
• Ensure that project deliverables meet quality standards and are following project

requirements.

• Assist in the development and implementation of quality control processes.
• Maintain a repository of best practices and lessons learned from previous projects.
• Use this knowledge to improve project management processes and outcomes.
• Provide general administrative support to project managers, such as scheduling, travel

arrangements, and document formatting.

• Help with the coordination of project team meetings, workshops, and training sessions.
• Identify opportunities to improve project management processes and suggest

enhancements to increase efficiency and effectiveness.

• Performs other related duties as assigned.

Required Skills/Abilities:

• Strong organization, confidentiality, and communication skills
• Exhibit exemplary client service skills, to all people, regardless of level inside or outside

of the company.

• Meticulous attention to detail.
• Ability to follow directions of varying complexity.
• Professional, concise, and effective written and verbal communication skills.
• Ability to work cooperatively with co-workers across teams in partnership with internal

and external clients.

• Strong computer and keyboarding skills
• Proficient in Microsoft Suite and other management software as required to perform

duties.

• Ability to multitask effectively in a fast-paced environment.

Education and Experience:

• Minimum of 3 years of experience in this or related position.
• Experience using Bluebeam, HCSS, or Sage is desired.

Physical Requirements:

• Must be able to lift up to 15 pounds at a time.
• Exposure to characteristic Construction and marine site dangers
• Moving about to accomplish tasks or moving from one worksite to another.
• Repeating motions that may include the wrists, hands and/or fingers.
• Prolonged periods of sitting and work on a computer
• Able to traverse all areas of the jobsite; this may require walking, climbing, reaching,

bending, crawling, or stretching.