Accounts Payable/ Accounts Receivable Specialist

DescriptionEssential Functions

AP Responsibilities

Invoice processing in the ERP (Great Plains) for payments to vendors.

Review and verify the accuracy and completeness of vendor invoices and supporting documentation.

Verify appropriate authorization and coding for all invoices.

Scanning/filing electronic copies of all AP transactions processed by this role.

Match invoices with purchase orders and receiving documents

Maintain accurate vendor records including address, phone number, and banking.

Reconcile vendor statements to ensure accounts are accurate and up to date.

Process expense cards through SAP Concur and import into PDI for payments.

Enter technician expenses through SAP Concur and import to Great Plains.

Create weekly payment processing with vendors and invoices to pay.

AR Responsibilities

Collaborate with operations to resolve disputed or unpaid invoices.

Monitor and review accounts receivable aging reports to ensure timely collection.

Prepare and distribute periodic reports on A/R and past due accounts for management.

Maintain accurate customer records including address, phone number and banking.

Receive checks/ACH payments and post payments to customer accounts.

Qualifications

3+ years of previous Accounts Payable experience.

High school diploma or equivalency.

Office based position, this is not a remote position.

Understanding Microsoft Office, including Excel.

Ability to learn different software programs.

Competencies and Traits

Excellent verbal and written communication skills.

Excellent time management and organizational skills.

Willingness to expand knowledge base and be flexible with assigned tasks.

Experience with SAP Concur, Great Plains, and PDI not required but a plus.

Flexibility and able to help in other Accounting tasks.

Miscellaneous

Reports to: Operations Accounting Manager

Reporting Facility: Clipper Petroleum Support Center

Work Schedule: Monday – Friday 8AM – 5PM

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the team member for this job. Duties, responsibilities, and activities may change at any time with or without notice.