House Manager and Family Assistant

House Manager and Family Assistant
Location:
Newport Beach, CA 92660
Employment Type:
Part-Time | 20 - 30 hours per week
Schedule:
Core Hours: Tuesday – Friday, 1:00 PM - 6:00 PM
Flexibility on Mondays and occasional evenings as needed
Compensation:
$38–$45 per hour, based on experience
Start Date:
ASAP

Requirements

Maintain a smoke-free environment
Reliable personal transportation and clean driving record required; with mileage reimbursement at the federal rate for work related tasks
Candidates are required to be up to date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines (including general adult vaccinations and influenza), subject to applicable legal accommodations
CPR and First Aid certification preferred, or willingness to obtain prior to start
Ability to navigate a standard flight of stairs regularly throughout the workday
Must be authorized to work in the United States
About Our Family
We are an active, fast-moving family of five based in Newport Beach. Our home includes our three children (ages: 4, 6 & 10), two large and lovable dogs, and parents managing several businesses and properties. Between school, sports, coaching, carpools, travel, and changing schedules, our days are full and energetic. We embrace our on-the-go lifestyle and love making memories together - whether traveling, cheering from the sidelines, or gathering around the table.
Our home is warm, joyful, and often filled with friends and family. We love hosting everything from casual visits and children’s celebrations to large dinner parties. We are a community-oriented family that values generosity and is intentional about raising thoughtful children who value kindness, responsibility, inclusion and respect. Clear communication and healthy boundaries are important in our household; we believe in being direct, honest, and kind.
The right person will enjoy the rhythm of a bustling home and understand how thoughtful preparation and follow-through keep everything running smoothly. Because we also support a family member who lives nearby, our household operates as a close-knit ecosystem. We have tremendous trust, appreciation, and care to offer someone who wants to become a valued, long-term partner and grow alongside our family.
Who You Are / What We're Looking For
You are a true “mover and shaker” - someone who can read the room, anticipate needs, and confidently take initiative without waiting to be asked. Bringing a warm, grounded presence, you enjoy working in an active, ever evolving household. Nurturing and capable, you lead with maturity, sound judgment, patience, and care.
Trustworthy and discreet, you recognize the sensitivity of working within a family’s private space and consistently exercise good judgement and confidentiality. You are punctual, consistent, and dependable, yet flexible when schedules shift or unexpected needs arise. Busy days do not rattle you; you prioritize, communicate, and find practical solutions. You maintain appropriate boundaries with children while remaining warm and approachable, taking pride in creating a calm, organized, and well-supported home.
You think beyond the immediate task, track important details, and follow through with minimal oversight. You value direct, honest communication and feel comfortable asking questions, sharing observations, and addressing concerns thoughtfully. This is a long-term opportunity to become a trusted partner to a family that respects your experience, appreciates your contributions, and values the meaningful role you play in making family life easier.

Key Responsibilities

Family Support
School pickups, sports transportation and kid-related errands
Light supervision and backup childcare as needed, including occasional date night coverage
Support with regular hosting preparation
Packing and unpacking kids for travel
Calendar support - managing schedules across school communications, appointments, and activities
Appointment coordination and travel logistics support
Occasional support for a nearby family member's errands and appointments (approximately 5 hours per week once established)
Household Organization & Maintenance
Daily resets and light tidying - dishes, surfaces, high-traffic areas
Prepare home for weekly cleaners
Create and maintain household organization systems
Regular kid’s clothing audit
Prepare and coordinate donation drop-offs
Event, holiday, and guest prep
Coordinate with vendors (gardener, cleaners, pool technician) as needed
Deep Cleaning & Special Projects
Occasional deep cleans as needed (fridge, oven, baseboards)
Refresh garage, mudroom or entry as needed
Manage organizational projects (toys, sports gear)
Inventory & Errands
Restock pantry, fridge, and household supplies
Manage ongoing supply lists and subscriptions
Handle household orders and returns, including breaking down boxes
General household errands as needed
Meal Support
Prepare up to two simple meals per week for the family
Prep healthy snacks and meals for kids
Grocery shopping - combination of curbside pickup and in-store
Kitchen clean-up and maintenance
Laundry & Linens
Wash, fold, and put away laundry
Maintain tidy and well-stocked laundry areas
Pet Care
Walk the dogs as needed
Pick up after dogs in the yard as needed
Vehicle Upkeep
Schedule and drop off family vehicles for periodic maintenance
Light organization of vehicles as needed
How to Apply
Please submit:
Cover letter
An updated resume
Three professional references with contact information
Note that this role requires a background check.
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