Administrative Assistant II - Human Resources

Job Purpose or Objective(s): Leverages the time and provides general and administrative support by coordinating many daily activities and functions of the department through a thorough understanding of work methods, priorities, procedures and staff.
Monday-Friday, 8:00 am to 4:30 pm
Pay Rate: $24.04 hourly / $50,000.00 yearly
Regular/Full Time, 100% On Site
Primary Tasks:
-
Greet guests, answer incoming calls, take messages, and route as needed.
-
Manage calendar and office activities, schedule appointments/meetings and coordinate arrangements for meetings, conferences, and travel.
-
Manage departmental requisitions, timekeeping data, and other daily business affairs.
-
Organize and expedite the flow of work through the department.
-
Prepare routine and non-routine special reports including gathering and summarizing sensitive and confidential data.
-
Establish, develop, and maintain highly confidential files and records.
-
Compose, type, and disseminate letters and correspondence.
-
Perform other duties as may be assigned.
Required Education, Skills and Experience:

• Associate degree in business or a position-related field of study and five [5] years of progressive and comprehensive administrative support to a department-level manager, or seven [7] years of directly related experience in lieu of education.

-
Proficient in MS Outlook, Word, Excel, Power Point and the Internet

• Excellent written and spoken communication, interpersonal skills to influence individuals at all levels within and outside the organization

-
Ability to simultaneously manage multiple projects
-
Greet guests, answer incoming calls, take messages, and route as needed.
-
Manage calendar and office activities, schedule appointments/meetings and coordinate arrangements for meetings, conferences, and travel.
-
Manage departmental requisitions, timekeeping data, and other daily business affairs.
-
Organize and expedite the flow of work through the department.
-
Prepare routine and non-routine special reports including gathering and summarizing sensitive and confidential data.
-
Establish, develop, and maintain highly confidential files and records.
-
Compose, type, and disseminate letters and correspondence.
-
Perform other duties as may be assigned.

• Associate degree in business or a position-related field of study and five [5] years of progressive and comprehensive administrative support to a department-level manager, or seven [7] years of directly related experience in lieu of education.

-
Proficient in MS Outlook, Word, Excel, Power Point and the Internet
-
Excellent written and spoken communication, interpersonal skills to influence individuals at all levels within and outside the organization
-
Ability to simultaneously manage multiple projects