Accounts Payable

Key Responsibilities:

-
Check and account for all items received at the hotel, by examining source documents such as, purchase orders, receiving records, invoices, delivery notes, ongoing shipment and suppliers’ credit memorandums etc.
-
Prepare vouchers, including cost distributions for all suppliers’ invoices and credit memos. Ensure such vouchers are posted into the accounting system on a daily basis.
-
Provide necessary output requirements, documentation, and authorization for bank transfer data.
-
Prepare cheques for all payments (other than payroll) and forward the cheques, vouchers and all supporting documents for relevant review and approval.
-
Reconcile supplier’s monthly statements with the hotel’s accounts payable records.
-
Maintain adequate and up-to-date files for accounts payable records (invoices and payments).
-
Raise and record manual cheques for urgent payments.
-
Ownership of the Accounts Payable module, including the general parameters of the system and supplier account maintenance.
-
Prepare and take responsibility on balance confirmation and statement reconciliation with suppliers
-
Monitor pre-payments, advances to suppliers and postdated cheques thereby maintaining proper records for tracking purposes.
-
High level of coordination with the Financial Accountant and be able to provide details or list of necessary relevant accruals or provisions to be made for services or goods received , but not yet accounted for during the month.