Billing and Quotation Specialist at CCS — United States

About The Role

&lt;div class=&quot;content-intro&quot;&gt;&lt;p&gt;&lt;span style=&quot;font-size: 12pt;&quot;&gt;&lt;strong&gt;We are a growing IT company; a great place to start and grow your career!&lt;/strong&gt;&lt;/span&gt;&lt;/p&gt;
&lt;p&gt;&lt;span style=&quot;font-size: 12pt; font-family: helvetica, arial, sans-serif;&quot;&gt;CCS is a leading technology consulting firm providing best in class solutions to our clients for over 45 years. Expressed simply in our tagline – Right People, Right Results, Right Careers! Our philosophy is, in fact, an obsession that drives our behavior, our culture and our work. It’s why we put tremendous emphasis on hiring individuals that embody the principles that align with our obsession. We continue to successfully provide network integration, support services, products solutions, and applications services to our valued clients in the northeast. Our focus is simple...our goal is to make technology easy and to help our clients use it as effectively as possible.&lt;/span&gt;&lt;/p&gt;&lt;/div&gt;&lt;p&gt;The Administrative Assistant will play a critical role in ensuring accurate and timely processing of product and service sales orders and invoices within our Enterprise Programs Division. This position involves maintaining precise records, coordinating with program leads and accounting teams, and supporting administrative functions that keep our operations running smoothly. The ideal candidate is detail-oriented, highly organized, and comfortable working in a fast-paced environment with multiple priorities.&lt;/p&gt;
&lt;p&gt;&lt;strong&gt;Salary: $55,000-$65,000&lt;/strong&gt;&lt;/p&gt;
&lt;p&gt;&lt;strong&gt;What You&#39;ll Do:&lt;/strong&gt;&lt;/p&gt;
&lt;ul&gt;
&lt;li&gt;Monitor and respond to all customer requests for product quotes in a timely manner&lt;/li&gt;
&lt;li&gt;Work with inside Sales Team &amp;amp; Manufacturers to obtain and provide product quotes &amp;nbsp;&lt;/li&gt;
&lt;li&gt;Accurately enter all new Product &amp;amp; Service Sales Orders into the accounting system.&lt;/li&gt;
&lt;li&gt;Verify monthly invoicing with Program Leads to ensure timely processing for month-end.&lt;/li&gt;
&lt;li&gt;Maintain and update customer records in spreadsheets or databases.&lt;/li&gt;
&lt;li&gt;Update the internal Project Management Tracking Database with corresponding Sales Order and Invoice numbers.&lt;/li&gt;
&lt;li&gt;Communicate with program leads and accounting to resolve any sales order or invoice discrepancies.&lt;/li&gt;
&lt;li&gt;Assist with additional administrative duties as needed.&lt;/li&gt;
&lt;/ul&gt;
&lt;p&gt;&lt;strong&gt;What You Bring:&lt;/strong&gt;&lt;/p&gt;
&lt;ul&gt;
&lt;li&gt;Billing Support&lt;/li&gt;
&lt;li&gt;
&lt;ul&gt;
&lt;li&gt;Previous experience in data entry, billing, or invoicing preferred.&lt;/li&gt;
&lt;li&gt;Proficiency in Microsoft Excel; experience with NetSuite is preferred but not required.&lt;/li&gt;
&lt;li&gt;Strong attention to detail and organizational skills.&lt;/li&gt;
&lt;li&gt;Ability to meet deadlines and manage multiple tasks simultaneously.&lt;/li&gt;
&lt;li&gt;Excellent written and verbal communication skills.&lt;/li&gt;
&lt;li&gt;Associates degree or equivalent required.&lt;/li&gt;
&lt;/ul&gt;
&lt;/li&gt;
&lt;li&gt;Sales Support &amp;amp; Proposal Management&lt;br&gt;· Partner with Account Managers to support initiatives and achieve revenue targets.&lt;br&gt;· Coordinate RFPs, bid responses, proposals, and cross-department collaboration.&lt;br&gt;· Manage renewals, upgrades, and warranty/license tracking, ensuring timely quotes and proactive follow-up.&lt;br&gt;· Maintain deal registrations, CRM updates, and pipeline status tracking.&lt;br&gt;Quoting &amp;amp; Pricing&lt;br&gt;· Develop accurate product quotes and proposals, factoring in discounts, promotions, and margins.&lt;br&gt;· Collaborate with Sales leadership on pricing strategies and vendor negotiations.&lt;br&gt;· Communicate with distributors for pricing, lead times, and alternatives.&lt;br&gt;· Leverage quarter- and year-end opportunities for deeper discounts.&lt;/li&gt;
&lt;li&gt;
&lt;p&gt;&lt;strong&gt;Preferred but Not Required&lt;/strong&gt;&lt;/p&gt;
&lt;ul&gt;
&lt;li&gt;Experience with “Milestone” construction integration services billing.&lt;/li&gt;
&lt;li&gt;Familiarity with NetSuite databases.&lt;/li&gt;
&lt;li&gt;Experience using CRM or ERP systems.&lt;/li&gt;
&lt;/ul&gt;
&lt;/li&gt;
&lt;/ul&gt;
&lt;p&gt;#IND&lt;/p&gt;
&lt;p&gt;&amp;nbsp;&lt;/p&gt;&lt;div class=&quot;content-conclusion&quot;&gt;&lt;p&gt;&amp;nbsp;&lt;/p&gt;
&lt;h2&gt;&lt;span style=&quot;font-size: 12pt;&quot;&gt;&lt;strong&gt;CCS Offers:&lt;/strong&gt;&lt;/span&gt;&lt;/h2&gt;
&lt;ul&gt;
&lt;li style=&quot;font-size: 12pt;&quot;&gt;&lt;span style=&quot;font-size: 12pt;&quot;&gt;Competitive salaries&lt;/span&gt;&lt;/li&gt;
&lt;li style=&quot;font-size: 12pt;&quot;&gt;&lt;span style=&quot;font-size: 12pt;&quot;&gt;Comprehensive benefits including:&lt;/span&gt;
&lt;ul&gt;
&lt;li style=&quot;font-size: 12pt;&quot;&gt;&lt;span style=&quot;font-size: 12pt;&quot;&gt;Medical and dental plans&lt;/span&gt;&lt;/li&gt;
&lt;li style=&quot;font-size: 12pt;&quot;&gt;&lt;span style=&quot;font-size: 12pt;&quot;&gt;Company paid vision and short and long term disability plans&lt;/span&gt;&lt;/li&gt;
&lt;li style=&quot;font-size: 12pt;&quot;&gt;&lt;span style=&quot;font-size: 12pt;&quot;&gt;Flexible spending programs including Healthcare, Dependent Care, Transit and Parking&lt;/span&gt;&lt;/li&gt;
&lt;li style=&quot;font-size: 12pt;&quot;&gt;&lt;span style=&quot;font-size: 12pt;&quot;&gt;401K with employer match&lt;/span&gt;&lt;/li&gt;
&lt;li style=&quot;font-size: 12pt;&quot;&gt;&lt;span style=&quot;font-size: 12pt;&quot;&gt;Tuition reimbursement&lt;/span&gt;&lt;/li&gt;
&lt;li style=&quot;font-size: 12pt;&quot;&gt;&lt;span style=&quot;font-size: 12pt;&quot;&gt;Onsite fitness center (or gym membership reimbursement for client or satellite based employees)&lt;/span&gt;&lt;/li&gt;
&lt;li style=&quot;font-size: 12pt;&quot;&gt;&lt;span style=&quot;font-size: 12pt;&quot;&gt;Company paid life Insurance&lt;/span&gt;&lt;/li&gt;
&lt;li style=&quot;font-size: 12pt;&quot;&gt;&lt;span style=&quot;font-size: 12pt;&quot;&gt;Paid holidays and vacation&lt;/span&gt;&lt;/li&gt;
&lt;li style=&quot;font-size: 12pt;&quot;&gt;&lt;span style=&quot;font-size: 12pt;&quot;&gt;Technical certification gift card rewards program&lt;/span&gt;&lt;/li&gt;
&lt;/ul&gt;
&lt;/li&gt;
&lt;/ul&gt;
&lt;p&gt;&lt;span style=&quot;font-size: 12pt;&quot;&gt;Come experience our unique culture and see how our “right people, right results” philosophy has led to our outstanding success!&amp;nbsp; We are great place to start your IT career!&lt;/span&gt;&lt;/p&gt;
&lt;h2&gt;&lt;span style=&quot;font-size: 12pt;&quot;&gt;&lt;strong&gt;EEO Statement:&lt;/strong&gt;&lt;/span&gt;&lt;/h2&gt;
&lt;p&gt;&lt;span style=&quot;font-size: 12pt;&quot;&gt;Custom Computer Specialists is an Affirmative Action and Equal Opportunity Employer.&amp;nbsp;&amp;nbsp;All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. &amp;nbsp;To request a reasonable accommodation to apply for this position or to enable qualified individuals with disabilities to perform essential job functions, contact&amp;nbsp;&lt;a href=&quot;mailto:[email hidden]&quot;&gt;&lt;u&gt;[email hidden]&lt;/u&gt;&lt;/a&gt;&amp;nbsp;or 631-864-6699.&lt;/span&gt;&lt;/p&gt;
&lt;p&gt;&amp;nbsp;&lt;/p&gt;&lt;/div&gt;