Grants & Operations Assistant (No Remote)

Operations & Grants Specialist

ROMBO AI

• is a technology company specializing in artificial intelligence applied to
• spectral analysis and Nuclear Magnetic Resonance (NMR)
• , leveraging proprietary and patented algorithms.
• We work with international clients and partners as a small, highly skilled team passionate about solving complex problems. We value
• strong human relationships, autonomy, and intellectual freedom
• , with the ambition of building a company with a
• high talent density
• , inspired by the

“No Rules Rules”

• culture.
• About the role
• We are looking for an
• Operations & Grants Specialist with at least 2 years of experience in a similar role
• to join our team and work closely with the CEO.
• The role is cross-functional and combines innovation funding, project management, company operations, and support for strategic initiatives.
• We are looking for someone who is autonomous, highly organized, pragmatic, and able not only to support activities, but to
• take ownership and drive them to completion
• .
• What you will do
• Innovation funding & grants
• Identify and assess European, national, and regional funding opportunities
• Prepare and coordinate grant applications and project proposals
• Manage administrative documentation related to funded projects
• Support financial and technical reporting activities
• Monitor deadlines, deliverables, milestones, and compliance requirements
• Coordinate activities with project partners, consultants, funding bodies, and other stakeholders

Operations

• Manage and improve key administrative and operational processes
• Manage contracts, suppliers, renewals, documentation, and deadlines
• Support project planning, budgeting, and financial monitoring
• Organize and maintain company documentation
• Identify and implement tools and processes to improve operational efficiency
• Executive support
• Work directly with the CEO on strategic and operational initiatives
• Prepare and follow up on meetings, priorities, and key projects
• Coordinate special projects and cross-functional initiatives
• Help track company priorities and execution
• Contribute to the continuous improvement of internal processes and company organization
• Who we are looking for
• At least 2 years of professional experience in a similar role
• , such as innovation funding, grant management, operations, project management, or consulting
• Master’s degree in Economics, Management Engineering, Business Administration, Law, or a related field
• Excellent organizational skills and strong attention to detail
• Ability to manage multiple activities, priorities, and deadlines simultaneously
• Strong sense of ownership and ability to work independently
• Pragmatic and problem-solving mindset
• Excellent written and spoken Italian and English
• Good command of Excel, Google Workspace, and digital collaboration tools
• Ability to effectively interact with consultants, partners, clients, and external organizations
• Previous experience in
• grant applications, funded project management, and project reporting
• will be considered a strong plus, particularly within startups, innovation, R&D, or European, national, and regional funding programs.
• What you will find at ROMBO AI
• A role with a
• high degree of autonomy and responsibility
• Direct collaboration with the CEO and exposure to key company decisions
• Involvement in innovation and R&D projects and international collaborations
• The opportunity to have a tangible impact on the organization and processes of a growing technology company
• A small, collaborative, and highly skilled team
• A low-bureaucracy, results-oriented working environment
• Clear opportunities to grow into broader

Operations Manager or Chief of Staff

• responsibilities
• What we offer
• Full-time employment
• Gross annual salary: €21,000–€25,000
• , depending on experience and skills
• Hybrid working model in Cagliari, Italy
• This position is not available as a fully remote role
• A high degree of autonomy in organizing and managing your work
• Professional growth based on performance and progressively increasing responsibilities