Senior Procurement Admin

Job Overview

The Senior Procurement Administrator is responsible for managing global supplier onboarding and registration activities, ensuring compliance with company policies and regulatory requirements. The role serves as a key point of contact for supplier data management, stakeholder support, and procurement administration activities, while maintaining high standards of accuracy & efficiency.

Key Tasks and Responsibilities

Supplier Registration & Onboarding

• Manage global supplier registration requests
• Review supplier registration applications to ensure completeness, accuracy, and compliance with corporate requirements
• Validate supplier information, documentation, certifications, and business details prior to onboarding
• Assess supplier submissions against applicable compliance standards and procurement requirements
• Review and classify supplier product/service categories to ensure proper categorization within procurement systems
• Coordinate approval workflows with other departments
• Monitor registration status and follow up with suppliers to ensure timely completion of onboarding activities
• Maintain supplier master data integrity across procurement systems
• Process supplier profile updates
• Ensure supplier records remain current, accurate, and compliant with organizational standards

Procurement Administration

• Provide timely support to internal stakeholders regarding supplier registration and supplier data maintenance processes
• Investigate and resolve supplier onboarding and system-related issues
• Support procurement compliance initiatives and audit requirements
• Maintain documentation and records related to supplier onboarding and administrative activities
• Partner with procurement teams, business requestors, suppliers, and cross-functional stakeholders globally
• Collaborate with QHSES evaluators and compliance teams to facilitate supplier approval processes
• Communicate clearly and professionally with suppliers and internal customers regarding registration requirements and status updates
• Build effective working relationships with stakeholders to ensure seamless procurement operations
• Identify opportunities to streamline supplier onboarding and administrative processes
• Contribute to process improvement initiatives that enhance efficiency, compliance, and user experience
• Support implementation of procurement system enhancements and process changes
• Develop and maintain process documentation, work instructions, and training materials

Essential Qualifications and Education

• Strong Knowledge of administration process
• Strong analytical and problem-solving skills
• Effective stakeholder management and relationship-building abilities
• Strong verbal and written communication skills
• Ability to manage multiple priorities in a fast-paced global environment
• Proficiency in Microsoft Office Suite, Microsoft Forms, and procurement/ERP systems
• Ability and willingness to work flexible hours if required, with WFH as an option
• Excellent English verbal and written communication skills
• Ability to communicate professionally with global suppliers, internal stakeholders, and cross-functional teams
• Capable of delivering timely status updates
• Strong email and telephonic management skills with attention to detail and professionalism
• Preferred experience is 4-5 years
• Experience supporting global procurement operations
• Knowledge of supplier risk assessment, compliance, and QHSES approval processes
• Experience with supplier databases, ERP systems, and procurement platforms

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