ASSISTANT MANAGER

Job Description – Assistant Manager – Subcontracting (EPC) Department: Procurement / Commercial Designation: Assistant Manager – Subcontracting Industry: EPC (Engineering, Procurement & Construction) Location: As per project requirement Reporting To: Manager / Senior Manager – Subcontracting / Procurement Job Purpose To manage the complete subcontracting cycle for EPC projects, including subcontractor identification, RFQ, techno-commercial evaluation, negotiation, work order/contract finalization, execution monitoring, billing, and contract closure, ensuring timely project delivery, cost control, quality, and contractual compliance. Key Responsibilities 1. Subcontractor Development & Prequalification Identify and develop competent subcontractors for civil, mechanical, electrical, instrumentation, erection, commissioning and other EPC activities. Conduct subcontractor prequalification and capability assessment. Evaluate manpower, equipment, financial capability, technical expertise and past project experience. Maintain and update the approved subcontractor/vendor database. 2. Tendering & Commercial Evaluation Prepare and issue RFQs/ITTs based on project scope, BOQ and specifications. Obtain and analyze technical and commercial offers from subcontractors. Prepare comparative statements and support techno-commercial evaluation. Identify cost-saving opportunities and benchmark subcontractor rates. 3. Negotiation & Contract Finalization Negotiate rates, terms, payment conditions, timelines, retention, advances, LDs, taxes and other contractual conditions. Prepare subcontract agreements, work orders and LOIs in coordination with Commercial/Legal teams. Ensure scope, exclusions, deliverables and contractual obligations are clearly defined. Ensure proper documentation and approval as per company procurement policies. 4. Subcontractor Management Monitor subcontractor performance against project schedule, cost, quality and safety requirements. Coordinate with Project, Planning, Engineering, QA/QC, Finance and Site teams. Resolve commercial and contractual issues during project execution. Monitor manpower and resource deployment by subcontractors. 5. Billing & Payment Management Verify subcontractor RA bills, measurements, work completion certificates and supporting documents. Coordinate with site teams for measurement certification and bill processing. Monitor advances, recoveries, retention, deductions and outstanding payments. Ensure payments are processed as per agreed contractual terms. 6. Contract & Cost Control Track subcontract value against approved budgets and committed costs. Monitor variations, extra items, deviations and claims. Evaluate subcontractor claims and prepare recommendations for approval. Maintain proper records of amendments, rate revisions and contractual correspondence. 7. Project & Compliance Coordination Ensure subcontractors comply with project specifications, statutory requirements, labour laws, safety standards and company policies. Support project teams in resolving subcontractor-related delays and disputes. Participate in subcontractor review meetings and project progress meetings. Assist in contract closure, reconciliation and release of retention/security deposits. Key Performance Indicators (KPIs) Subcontracting cost vs. approved budget Savings achieved through negotiation Timely finalization of subcontract packages Subcontractor performance and delivery adherence Reduction in commercial disputes and claims Timely certification and processing of subcontractor bills Contract compliance and documentation accuracy Development of reliable subcontractor base Qualification Bachelor’s Degree/Diploma in Civil, Mechanical, Electrical, Construction Management, or related engineering discipline . MBA/PG Diploma in Procurement, Supply Chain or Contracts will be an added advantage. Experience 5–8 years of relevant experience in EPC / Infrastructure / Construction / Industrial Projects . Experience in subcontracting, procurement, contracts and commercial management is preferred. Strong exposure to subcontractor rate negotiation, work orders, BOQ, billing and variation management. Required Skills EPC Subcontracting & Procurement Rate Analysis & BOQ Commercial Negotiation Contract Management Subcontractor Evaluation Cost Control Claims & Variation Management Project Coordination MS Excel / ERP / Procurement Systems Good communication and negotiation skills Strong analytical and problem-solving ability Preferred Competencies Ability to work effectively with project/site teams and multiple subcontractors . Strong commercial acumen and attention to detail. Ability to handle multiple packages/projects simultaneously. Willingness to travel to project sites as required. Ability to work under tight project timelines and commercial deadlines.