73001256 - Executive Secretary

OFFICE OF OPERATIONS MANAGEMENT DEPARTMENT

EXECUTIVE SECRETARY

REF NO: 73001256

FLEET MANAGEMENT AND ADMINISTRATION DIRECTORATE

BUS SERVICES OPERATIONS AND MANAGEMENT DIVISION

Basic Salary

R243 479.01 / R316 060.58 pa

Grade: 07

• Provides a complete secretarial service to the management including coordinating the itinerary and making the necessary travel and business arrangements.
• Directs and controls telephone calls.
• Establish and maintains a general and confidential filing system.
• Maintains updated policy and procedural records where appropriate (e.g. By-Laws, Ordinances, Codes of Practice, Municipal manuals, etc)
• Collation of documents as may be required.
• Controls and maintains executive stationery and miscellaneous requirements.
• Receives visitors and attends to arrangements regarding meetings, presentations and office functions.
• Compiles and distributes agendas and takes minutes. • Co-ordinates and controls incoming and outgoing mail.
• Performs fast and accurate typing duties by utilizing a word processor or personal computer.

Competencies

• •Attention to Detail.
• •Problem Solving.
• •Planning and Organizing.
• •Ethics and Professionalism.
• •Data Processing & Analysis.
• •Use of Technology.
• •Communication.
• •Client orientation and Customer Focus.
• •Interpersonal Relationships.
• •Resilience.
• •Change Readiness.
• •Learning Orientation.

Essential Requirements

• •Grade 12 (NQF Level 4) or equivalent and an Administrative Certificate.
• •2 Years relevant experience.
• •Computer Literacy.

Preferred Requirements

• •Diploma (NQF Level 6) in Secretarial studies.
• •3 Years relevant experience.