Expense Claim Specialist Intern [IDA:00059]

1. Claims Processing

• •Review and verify travel and non-HR related staff claims for accuracy and compliance.
• •Review booking details in Travel & Expense reports and send weekly reminders to travellers to submit outstanding claims.
• •Perform audit checks to identify potential duplicate claims in the legacy system using Travel & Expense reports.
• •Reconcile cash advances against SAP reports.
• •Perform journal entries preparation for SAP postings related to expense claims.

1. Policy Compliance

• •Ensure all claims adhere to internal travel and expense policies.
• •Review audit findings to identify and address inconsistencies in computations
• •Escalate discrepancies or non-compliant submissions.

1. System & Reporting Support

• •Use ERP system, internal portals to process, track, and reconcile claims.
• •Maintain organized digital records and filing systems. (Important task)

1. Communication & Training

• •Liaise with employees to clarify claim submissions and provide guidance.
• •Coordinate with relevant departments to ensure alignment on policy updates
• •Create a short instructional video on how to submit an expense claim & sharepoint updates tasks if required.
• •To support user testing and system configuration activities for the implementation of the new system.

• Degree/Diploma holder or equivalent
• Meticulous and good interpersonal and communications skills.
• Self-motivated, proactive and have initiative
• High-level of integrity, takes accountability of work and good working attitude.
• Able to work independently with minimal supervision
• Preferably with basic book-keeping & video editing knowledge.

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