Executive - Accounts and Finance

Role Purpose

The role is responsible for managing day-to-day Accounts Payable activities, including invoice processing, payment management, vendor account reconciliation, record maintenance, and supporting month-end closing activities. The position requires accuracy, timely execution, and effective coordination with vendors and internal stakeholders.

Roles & Responsibilities

Invoice Processing

• Reviewing and verifying vendor invoices, matching them with Jobs and receiving documents, and entering them into the accounting system.

Payment Management

• Scheduling and processing payments, including check runs and electronic transfers (ACH), to ensure timely payments.

Account Reconciliation

• Reconciling vendor statements, investigating discrepancies, and resolving outstanding balances.

Record Maintenance

• Maintaining accurate, up-to-date vendor records and filing documentation for audit trails.

Communication

• Handling vendor inquiries regarding invoice status and payment discrepancies.

1. Month-end Support

• Assisting with month-end closing activities, including accruals and account reconciliations.

What You Bring

Skills & Competencies

Software Proficiency

• Experience with accounting software (e.g., Logysis, SAP, Tally) and Microsoft Office, particularly Excel.

Attention to Detail

• High accuracy in data entry and invoice matching.

Accounting Knowledge

• Understanding of basic bookkeeping and accounts payable principles.

Communication

• Strong verbal and written communication skills for vendor and team interaction.

Organization

• Excellent time management to meet payment deadlines.