HR & Payroll Administrator

• The Onsite HR & Payroll Administrator acts as the operational and data engine room for the
• site. This role serves as the critical liaison between site operations, local employees, and central
• Shared Services Payroll, while providing robust administrative support to the HRBP team. The
• primary goal is to ensure end-to-end HR compliance, accurate payroll input auditing, precise
• tracker maintenance, and timely reporting (WSP/ATR, Group, and statutory).

KEY RESPONSIBILITIES

• Shared Services Payroll Liaison & Timekeeping
• ● Collate, verify, and submit all monthly payroll input variables for monthly paid and weekly
• paid employees (overtime, allowances, new hires, terminations, rate changes) to central
• Shared Services ahead of strict cutoffs.
• ● Audit attendance logs, and leave records against line-manager approvals before payroll
• submission.
• ● Conduct post-payroll variance checks to catch errors prior to payout.
• ● Act as the primary onsite point of contact for employee pay slip, tax, and deduction queries.
• HR Reporting & Compliance Administration
• ● Take full ownership of local HR master trackers (probation dates, fixed-term contract
• renewals, headcount, turnover, and employee relations).
• ● Capture, organize, and archive all training records, attendance registers, and invoices to
• support Workplace Skills Plan (WSP) and Annual Training Report (ATR) submissions.
• ● Consolidate, format, and submit monthly/quarterly HR data packs for Group reporting.
• ● Gather and structure data for Employment Equity (EE) committees, audits, and statutory
• filings.
• ● Extract custom reports from the HRIS for HRBPs and site leadership as requested.
• Onboarding & Offboarding Logistics
• ● Draft offer letters, employment contracts, remuneration annexures and contract addendums
• using approved templates.
• ● Coordinate and keep track of right-to-work/visa verifications.
• ● Manage Day 1 logistics (IT requests, access badges, ordering of name badges, welcome
• packs) and lead HR orientation sessions.
• ● Process resignations, coordinate asset returns, issue exit clearance documentation, and
• schedule exit interviews.
• ● Submit IT Requests for New Hires, Transfers and Terminations and update the HRIS
• accordingly
• ● Submit Employee staff list to IT quarterly
• ● Ordering MRP Discount cards
• ● Add new stores and new hires to When I Work Time and Attendance tracker where
• applicable and send a report of this to IT
• Employee Records, Benefits & Operations
• ● Maintain up-to-date digital employee files in the HRIS, ensuring strict compliance with
• POPIA/GDPR data privacy standards.
• ● Process monthly enrollments, status updates, and terminations with medical aid, retirement
• fund, and risk insurance providers.
• ● Ensure that medical aid, RA, Gap cover, medical insurance deductions are correct.
• ● Serve as main contact for brokers, such as Discovery, Kaelo, Allan Gray etc.
• ● Draft standard employee documentation (employment confirmation letters, service
• certificates, visa letters, UI19, UI2.7, Salary schedules etc).
• ● Maintain workplace health and safety compliance records, including Injury on Duty (IOD)
• processing and documentation.

Education

• Diploma or Higher Certificate in Human Resources Management, Business
• Administration, or a related field.
• Experience: 2–4 years of hands-on experience in HR Administration with direct exposure to
• payroll input/liaison and HR reporting.
• Computer Literacy: Intermediate to Advanced MS Excel skills (VLOOKUPs, pivot tables,
• tracker management, data auditing) and working experience with HRIS platforms and time/attendance software.
• Knowledge: Sound practical understanding of the HR-to-payroll lifecycle, local labor
• legislation basics, and statutory reporting requirements (WSP/ATR, EE, COIDA).