Executive Assistant – Global Health & Genomic Data

About the Company

• We are supporting an innovative, venture-backed startup operating at the intersection of
• genomic data, global health, pharmaceuticals, animal health, and agricultural technology.
• The company is building a marketplace and brokerage for the exchange of non-human genomic
• data, working with organisations and senior stakeholders around the world.
• As an early-stage company, the team is small, fast-moving, and highly focused. The founders
• regularly interact with senior government, healthcare, scientific, legal, and international
• stakeholders, making this a role where discretion, responsiveness, organisation, and sound
• judgment are essential.

About the Role

• We are looking for a highly reliable and proactive Executive Assistant to provide direct support
• to the founders.
• This is not a traditional high-volume administrative role. The workload may fluctuate but when
• something needs to be handled, it is often time-sensitive and important.
• The successful candidate will be someone who can operate independently, understand
• priorities, communicate professionally, and handle sensitive information with absolute discretion.

Key Responsibilities

Executive & Administrative Support

• ● Manage and coordinate calendars and meetings
• ● Monitor incoming emails and respond or flag items appropriately
• ● Ensure important messages and meeting requests are handled promptly
• ● Coordinate meetings with senior and international stakeholders
• ● Follow up professionally and persistently with contacts who have gone quiet
• ● Keep track of outstanding conversations, commitments, and follow-ups
• ● Prepare and organise documents for meetings and external stakeholders

Research & Ad-Hoc Support

• ● Conduct research and identify suppliers, services, venues, and other resources internationally
• ● Assist with organising events and travel-related requirements
• ● Research and coordinate local suppliers in international locations
• ● Support the founders with ad-hoc personal and professional administrative tasks

Notion & Documentation

• ● Maintain information and documentation within Notion
• ● Create, organise, edit, and share Notion documents
• ● Keep Notion records accurate and up to date
• ● Help ensure Notion remains the company's central source of information

Financial & Document Administration

• ● Organise and categorise company expenses
• ● Help turn expense information into useful data for weekly and monthly reviews
• ● Prepare documentation for accountants, tax advisors, and lawyers
• ● Manage sensitive documents and ensure deadlines are clearly tracked

Confidentiality & Information Security

• ● Handle highly sensitive business, legal, scientific, and personal information
• ● Maintain strict confidentiality at all times
• ● Exercise excellent judgment when dealing with sensitive communications and documents
• ● Follow appropriate data security and confidentiality procedures

What We're Looking For

The ideal candidate will have

• ● Previous experience as an Executive Assistant, Personal Assistant, Senior Administrator, or similar role
• ● Excellent written English and professional email communication skills
• ● Strong organisational and time-management skills
• ● Excellent attention to detail
• ● The ability to prioritise urgent tasks effectively
• ● Strong judgment and common sense
• ● A proactive, "figure it out" mentality
• ● The ability to work independently with minimal supervision
• ● Experience managing calendars, meetings, and correspondence
• ● Experience working with Notion
• ● Comfort using Slack
• ● Strong document management and administrative skills
• ● A high level of discretion when dealing with confidential information
• AI Experience – Nice to Have
• The company uses Claude extensively for analysis and research.
• You do not need to be an AI expert, but familiarity with tools such as Claude or ChatGPT would
• be a strong advantage.
• The ability to take a task, use AI effectively to assist with it, and deliver a polished result would
• be highly valued.

The Right Personality

• Discreet – You will be trusted with highly sensitive information.
• Responsive – When an important email or request arrives, it needs to be handled promptly.
• Proactive – You should be able to identify what needs doing without waiting to be asked about
• every step.
• Persistent – The founders regularly communicate with extremely busy senior stakeholders, so
• polite and professional follow-up is an important part of the role.
• Resourceful – Whether it's finding a caterer in Armenia, organizing a meeting, or tracking down
• information, you should be comfortable figuring things out.
• Calm under pressure – Priorities can change quickly, and some tasks will be time-sensitive.
• Professional – You will be representing senior executives when communicating with high-level
• contacts around the world.
• Why Join Assist World?
• 100% REMOTE
• $50 birthday bonus
• $200 testimonial bonus
• NO TRACKER. NO PROBLEM