Permit Coordinator (Home Remodeling)

JOB SUMMARY
We are seeking a highly motivated and detail-oriented
Permit Coordinator
to join our award-winning team. Our client is a nationally recognized leader in the home remodeling industry. As a member of the Operations team, you will play a key role in ensuring residential window and door projects move efficiently through the permitting process.
This role requires excellent communication skills, a proactive mindset, strong attention to detail, and the ability to thrive in a fast-paced environment. The ideal candidate will be organized, service-focused, and capable of managing multiple projects, municipalities, and permitting requirements simultaneously.
The Permit Coordinator will be responsible for coordinating the permitting process from application through approval, working closely with internal teams, municipalities, building departments, inspectors, homeowners, and installation partners to ensure projects remain on schedule.

Key Responsibilities

Prepare and submit permit applications for residential window and door projects
Coordinate permitting requirements with municipalities, building departments, and local authorities
Track permit applications from initial submission through final approval
Monitor multiple permit applications and deadlines simultaneously
Follow up with municipalities regarding outstanding applications, corrections, approvals, and inspections
Review project documentation to ensure applications are accurate, complete, and meet local requirements
Identify missing information or documentation that could delay the permitting process
Coordinate with Sales, Project Management, Installation, and Operations teams to obtain required documentation
Maintain accurate records of permit applications, approvals, corrections, inspections, and related documentation
Communicate permit status and potential delays to internal teams
Coordinate inspections when required and ensure inspection requirements are properly documented
Maintain organized digital files and permitting records
Ensure all required documentation is properly submitted and filed
Assist with resolving permitting issues and discrepancies as they arise
Stay organized while managing a high volume of projects and deadlines
Support continuous improvement initiatives across the department
Assist the Operations team with additional administrative and project coordination responsibilities as needed
Required Skills
Exceptional organizational and time-management skills
High attention to detail and strong organizational habits
Ability to prioritize tasks and manage multiple projects under tight deadlines
Strong follow-up and problem-solving capabilities
Professional phone and email communication skills
Ability to communicate effectively with municipalities, building departments, contractors, homeowners, and internal teams
Proactive mindset with strong ownership and accountability
Ability to identify potential issues before they impact project timelines
Comfortable working collaboratively across multiple departments
Adaptability to changing priorities and processes
Construction, remodeling, permitting, or project coordination experience preferred
Experience working with municipal permitting systems is a plus
Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint)
Willingness to learn internal systems, permitting portals, and project management software
Job Type
Full-time

Benefits

401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule
Day shift
Work Location
In person