Fleet Services Administrative Clerk

Join Our Team as a Fleet Services Administrative Clerk!

We are seeking a detail-oriented and organized professional to support vehicle registration, titling, fleet documentation, and administrative operations. This position is covered by a union agreement and is subject to union initiation fees and monthly dues.

MSO Control

• Track and maintain accountability for Manufacturer Statements of Origin (MSOs).
• Verify that MSOs are assigned to the correct location and ensure proper reassignment when needed.
• Maintain accurate ownership of documentation and records.

Registration Operations

• Process vehicle registrations using DMV systems and terminals.
• Ensure compliance with state DMV regulations and reporting requirements.
• Organize, package, file, and manage license plate inventory.
• Create and maintain license plate assets within fleet management systems.
• Scan and electronically file registration and titling documents.
• Perform additional registration and titling duties as assigned.

Vehicle Delivery Support

• Maintain records and accountability for Bills of Lading (BOLs).
• Retrieve and distribute license plates for vehicle deliveries and maintenance activities.
• Complete vehicle installations in fleet systems and print key tags.
• Ensure license plates are organized by vehicle location.
• Scan and file Bills of Lading and related documentation.

Problem Solving & Support

• Communicate issues promptly to supervisors.
• Resolve registration, titling, and documentation discrepancies.
• Collaborate with team members to support efficient fleet operations.

Qualifications & Experience

• High School Diploma or GED required.
• Ability to work efficiently under tight deadlines and prioritize multiple tasks.
• Strong multitasking, organizational, and problem-solving skills.
• Excellent verbal and written communication skills.
• Self-motivated with strong attention to detail.
• Team-oriented and supportive of colleagues.
• Ability to work independently with minimal supervision.
• Proficiency in Microsoft Office Suite and willingness to learn new systems.
• Ability to work overtime as business needs require.

What You’ll Get

• Discount on Hertz Rentals
• Paid Time Off
• Medical, Dental & Vision plan options
• Retirement programs, including 401(k) employer matching
• Paid Parental Leave & Adoption Assistance
• Employee Assistance Program for employees & family
• Educational Reimbursement & Discounts
• Voluntary Insurance Programs - Pet, Legal/Identity Theft, Critical Illness
• Perks & Discounts - Theme Park Tickets, Gym Discounts & more