Executive Assistant

Management Level

Administrative

Job Description & Summary

The primary objective of this role is to support client-facing staff and partners, especially during high-pressure situations with tight deadlines and competing demands. By maintaining professional and ethical relationships with senior PwC staff and client executives, the role contributes to a positive office brand image. This support allows leaders to focus on strategic tasks, thereby enhancing overall productivity.

Key responsibilities

Primary duties (non-negotiable)

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Calendar management for partners and associate directors, aligning with their working preferences.

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Meeting planning by arranging both internal and external meetings and events, ensuring flawless logistics and communication.

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Finance management which includes and not limited to prompt accounting for advances, timely submission of timesheets for all partners and associate directors (on request), accounting for expenses, raising & dispatching fee notes and credit notes, creation of suppliers and processing LPO’s on the system.

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Proposal and reports by collating required documents, working with CMD to ensure correct branding and liaising with mailing room for timely dispatch.

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Facilitate communication by ensuring timely information flow between stakeholders, reviewing and screening correspondences while maintaining confidentiality as needed, and properly filing documents in liaison with filing clerks.

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Travel coordination for BU staff by processing visas, booking flights and hotels, preparing travel itineraries, processing travel advances, and ensuring airport or local transfers.

Practice Management

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• Coordinate refresher training on risk management and prepare an annual invoice schedule for payment review.
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• Coordinate and schedule internal training sessions for Learning and Education programs
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• Efficiently manage the budget, organize and plan engaging events e.g., away day, client breakfast, cocktail reception for clients and staff.

Qualifications, Experience & Knowledge

Educational and Professional Qualifications

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• Bachelor's degree in Business Administration or Secretarial studies/First degree in any discipline
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• Certificate in Project Management would be an added advantage
• Experience & knowledge
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• 2 years relevant administrative experience in a fast-paced environment
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• Experience in general business operations
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• Understanding of management principles and office procedures

Skills & Competencies

Core skills required and non-negotiable, essential skills required for the role

Technical competencies

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Knowledge of office administration processes and procedures Strong knowledge of the business Proficiency in office systems and tools Calendar management Project management Data management

Behavioral competencies

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Confidential Time management Attention to detail/meticulous Problem solving/critical thinking Professionalism Interpersonal skills Prioritising Proactive Flexibility

Work arrangement

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Full time, onsite

Travel Requirements

Not Specified

Available for Work Visa Sponsorship?

No

Job Posting End Date

September 21, 2026