Office Admin IV

BASIC QUALIFICATIONS:

• High school diploma or equivalent.
• Prior secretarial experience.
• Proficiency in typing skills.
• Experienced with Excel, Microsoft Word, and other computer systems.
• Organized, with ability to multi-task while performing high-quality work in stressful situations.
• Remain courteous, poised, and gracious to the general public and staff at all times.
• Be a Notary Public or ability to obtain notary status.
• Proficient spoken and written English.
• Punctual, trustworthy, honest, and reliable. Be at work from 8am-5pm, 5 days per week.
• Pass background, criminal history check, and drug test.

OTHER: Ability to speak and understand Spanish, though not a qualification requirement, is desirable.
EXAMPLES OF JOB DUTIES:

1. Perform Legal Secretarial work for Attorneys.

• Primary duties include (but are not limited to): Type and prepare, accurately and professionally, and within time constraints, a multitude of legal documents.
• Create, organize, maintain and manage case files in an orderly fashion.
• Locate and obtain information including names, addresses, and locations of individuals.
• File court papers and documents with proper office in a timely fashion using the E-File system.
• Secondary duties include (but are not limited to): Answering in-coming telephone lines and directing callers to proper individual/entity.
• Taking messages for all employees.
• Greeting and assisting visitors/callers in a cordial and polite manner.
• Assist other staff as directed by the District Attorney, First Asst. or Office Manger

SALARY: FROM: $38,500.00 TO: $40,040.00/ANNUALLY