Executive Assistant

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Executive Assistant – JLL

Location: Onsite – Chicago, IL headquarters

What this job involves

We are seeking an exceptional Executive Assistant to support our Human ResourceExecutiveLeaders at JLL's Chicago headquarters. This roledemands a high-performing professional who thrives in a fast-pacedenvironment while managinghighly confidential strategic matters. Your ability toanticipateneeds, exercise sound judgment, andmaintainabsolute discretionwill be essential to success in this role.

What your day-to-day will look like

-

Managing complex calendars for all leaders, proactivelyidentifyingconflictsand recommending solutions while coordinatingacross global time zones tooptimizetheir schedules.

-

Orchestrating travel arrangements, meetinglogistics, and event planning for board meetings, leadership meetings, ensuring seamless execution of all details from venueselectionto presentationmaterials.

-

Composing correspondence, preparing presentations, and creating polished documents for executivesignature,maintainingthe highest standards of accuracy and professionalism in allcommunications.

-

Serving as the primary point of contact and gatekeeper for the HR leaders, screening communications and redirecting inquiriesappropriately while providing exceptional stakeholder service across theHRorganization and community

-

Processing expense reports, wire transfers, invoices, and budget allocations with meticulous attention to detail whilemaintainingorganized executive files, documentation, and ensuring compliance with record-keeping requirements.

-

Managing sensitive and confidential information with absolute discretion,demonstratingprofessional tact in all interactions

Required Qualifications

-

Threeor more years of progressive administrative experience with a minimum of1yeardirectly supporting C-levelexecutives in large global organizations.

-

Proventrack recordof handling highly confidential and sensitive information with utmost professional discretion,particularly in public company environments where material non-public information requires careful management.

-

Advancedproficiencyin Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and Microsoft Teams, withdemonstratedability toleveragetechnology tools to enhance efficiency, create presentations, and manage complex data.

-

Exceptional organizational and time management capabilities with proven ability to manage multiple competing priorities.

-

Superior written and oral communication skills with the ability to compose professional correspondence, interact diplomaticallywith stakeholders at all levels, and represent executives with polish and credibility.

-

Demonstrated problem-solving abilities with a proactive mindset toanticipateexecutive needs before they arise,

-

Flexibility to work beyond standard business hours when necessary to support executive schedules.

Preferred Qualifications

-

Ability to quickly learn new systems, reporting platforms, and business processes when faced with changingregulatory requirements or technology implementations.

-

Strong interpersonal savvy with natural ability to build relationships with board membersand otherteams across diverse cultures and functional areas within a global matrix organization.

-

Self-starter mentality withtrack recordof independentlyinitiatingand completing projects whilemaintainingalignment withexecutive priorities, deadlines, and organizational goals.

-

Comfort with ambiguity and change,demonstratingadaptability in shifting priorities.

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position

80,000.00 – 90,000.00 USD per year

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location

On-site –Chicago, IL

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

-

401(k) plan with matching company contributions

-

Comprehensive Medical, Dental & Vision Care

• -
• Paid parental leave at 100% of salary
• -

Paid Time Off and Company Holidays

-

Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.